Sharp Fax Machine AL 2060 User Manual

MODEL  
AL-2060  
OPERATION MANUAL  
(for facsimile)  
Page  
11  
INSTALLATION  
13  
INITIAL SETTINGS  
CHOOSING SUITABLE  
MEDIA  
48  
HOW TO USE THE FAX  
50  
65  
83  
90  
FUNCTION  
SPECIAL FUNCTIONS  
TROUBLESHOOTING  
APPENDIX  
 
Important safety information  
If any of your telephone equipment is not operating properly, you should immediately remove it from your  
telephone line, as it may cause harm to the telephone network.  
The AC power outlet shall be installed near the equipment and shall be easily accessible.  
Never install telephone wiring during a lightning storms.  
Never install telephone jacks in w et locations unless the jack is specifically designed for wet locations.  
Never touch uninsulated telephone wires or terminals unless the telphone line has been disconnected at  
the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk  
of electric shock from lightning.  
Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the  
machine.  
 
 
TABLE OF CONTENTS  
1
3
2
1
 
 
4
5
OPTIONAL TRANSMISSION SETTINGS ...... 52  
ORIGINAL SIZE.............................................52  
6
OPTIONAL RECEPTION SETTINGS............. 62  
TWO-SIDED RECEPTION ............................62  
RECEIVE REDUCE.......................................63  
7
2
 
QUICK REFERENCE GUIDE  
The following quick reference guide provides brief explanations the operation of the machine.  
Selecting the transmission mode (p.26)  
Memory transmission mode  
Direct transmission mode  
MEMORY  
MEMORY  
The indicator lights up when  
memory transmission mode  
is selected.  
The indicator is off when  
direct transmission mode  
is selected.  
Press the  
[MEMORY] key  
to change modes.  
Place the original  
Using the RSPF (p.50)  
Using the document glass (p.51)  
Place the original face up  
(up to 50 pages at once)  
Place the original face down  
3
 
 
Sending a fax  
Dialing methods  
Direct Dialing  
(p.57)  
Press the numeric keys to dial.  
SPEED/  
SEARCH  
Enter a two-digit  
Speed Dial number.  
Speed Dialing  
(p.57)  
01  
10  
09  
18  
Rapid Key  
Dialing (p.57)  
* It is not necessary to press the [START] key  
after pressing a Rapid Key.  
SPEED/  
SEARCH  
Chain Dialing  
(p.58)  
01  
10  
09  
18  
Speed Dial number or Rapid Key set for  
Chain Dialing when stored.  
Dial the next part of the number  
(a Group Key cannot be used).  
REDIAL/  
PAUSE  
Dial with the numeric keys and then  
press the [REDIAL/PAUSE] key.  
Enter the first letter of the  
stored name.  
Search Dialing  
(p.59)  
SPEED/  
SEARCH  
Press when the first character of the  
name is a special character or number.  
Select the  
destination.  
Search by fax numbers.  
Redialing  
(p.59)  
REDIAL/  
PAUSE  
Redial the last number dialed.  
Sending a fax  
Using the RSPF  
RESOLU-  
TION  
CONTRAST  
Dial.  
Adjust the resolution  
and contrast. (p.53)  
Place the original. (p.50)  
Using the document glass  
RESOLU-  
TION  
Specify the  
original size.  
(p.52)  
CONTRAST  
If you are faxing a  
multi-page original,  
change pages and  
press the [START]  
key ( ).  
Dial.  
Adjust the resolution  
and contrast. (p.53)  
Place the original. (p.51)  
4
 
Sending a fax to multiple destinations (Broadcasting) (p.69)  
BROAD-  
CAST  
RESOLU-  
TION  
CONTRAST  
Dial.  
Adjust the resolution  
and contrast. (p.53)  
Place the original.  
Storing a fax job while another job is in progress  
Fax transmission  
or reception in  
progress  
RESOLU-  
TION  
CONTRAST  
The fax will be  
transmitted after  
previous jobs are  
completed.  
Dial.  
Adjust the resolution  
and contrast. (p.53)  
Place the original.  
Automatically sending a fax at a specified time (timer transmission)  
To set up a timer transmission, see "TIMER OPERATIONS" (p.77).  
Receiving a fax (p.61)  
Selecting the reception mode  
"AUTO" :  
"MAN." :  
"AUTO"  
"MAN."  
"A.M."  
Faxes are automatically received.  
RECEPTION  
MODE  
Select this mode when an extension  
phone is connected to the machine to  
receive phone calls. To receive a fax,  
answer the call on the phone and then  
Press until the desired  
reception mode appears  
in the display.  
press the [START] (  
) key.  
Select this mode when an answering  
machine is connected to the machine.  
Faxes will be received automatically.  
"A.M." :  
Calling a fax machine and requesting automatic transmission of  
an original placed in that machine (p.71)  
OK  
Dial.  
Select "POLLING MODE".  
* Another fax machine can also call your fax machine and request automatic transmission of a original placed in  
your machine. For this to take place, the reception mode of your machine must be set to "AUTO".  
5
 
LIST OF FAX FUNCTIONS  
The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax  
number of the machine. The settings in the FAX MAIN MENU are shown below.  
The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).  
Menu item  
Settings (factory default setting appears in bold)  
Page  
0 : RX DATA TRANSFER * (See page 9)  
1 : DATA TRANSFER  
Enable transfer of received faxes to another fax machine when  
printing is not possible.  
2 : FAX NUMBER  
Program the fax number of the machine to which received faxes  
will be transferred.  
1 : TIMER MODE  
1 : SET  
Set up a transmission or polling job to take place automatically  
at a specified time.  
2 : CLEAR  
Cancel a timer transmission job.  
2 : ENTRY MODE  
1 : FAX NUMBER  
Store (or delete) fax numbers in Rapid Keys, Speed Dial  
numbers, and Group Keys.  
1 : RAPID KEY  
40, 42,  
2 : SPEED #  
3 : GROUP KEY  
2 : DATE&TIME SET  
Set the date and time in the machine.  
3 : OWN PASSCODE SET  
Program the name and phone number of the user of the  
machine.  
4 : PASSCODE # MODE  
5 : DAY LIGHT SAVING  
3 : MEMORY STATUS  
Store fax numbers that are allowed to poll the machine when  
polling security is used.  
Enable automatic adjustment of the clock at the beginning and  
end of daylight savings time.  
Check and delete stored fax jobs waiting for transmission and  
automatic recall jobs.  
4 : USER PROGRAM  
1 : DOC. GLASS SIZE  
Set the size of an original faxed from the document glass.  
1 : A4  
2 : 8.5x11  
3 : 8.5x14  
52  
52  
2 : FIXED DOC. SIZE  
3 : RESO. PRIORITY  
4 : # OF RINGS (AUTO)  
Set the default size of originals faxed from the document glass.  
1 : A4  
2 : 8.5x11  
3 : 8.5x14  
Set the default resolution for fax transmission.  
1 : STANDARD  
2 : FINE  
3 : SUPER FINE  
Set the number of rings on which the machine answers calls in  
automatic reception mode.  
0 - 9 (2)  
5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in  
manual reception mode.  
0 - 9 (0)  
6
 
     
Menu item  
Settings (factory default setting appears in bold)  
Page  
6 : AUTO LISTING  
Enable automatic printing of the Activity Report when  
information on a total of 50 fax transmissions/receptions  
accumulates.  
1 : ON  
2 : OFF  
7 : PRINT SELECTION  
1 : TRANSMISSION  
Select the condition for printing reports on fax transmissions.  
1 : ALWAYS PRINTS  
2 : ERROR ONLY  
3 : NEVER PRINTS  
2 : BROADCAST  
Select the condition for printing reports on broadcast  
transmissions.  
1 : ALWAYS PRINTS  
2 : ERROR ONLY  
3 : NEVER PRINTS  
3 : RECEPTION  
Select the condition for printing reports on received faxes.  
1 : ALWAYS PRINTS  
2 : ERROR ONLY  
3 : NEVER PRINTS  
4 : IMAGE MEM. PRINT  
Enable printing of the original image on transaction reports.  
1 : ALWAYS PRINTS  
2 : ERROR ONLY  
3 : NEVER PRINTS  
8 : RECALL TIMES BUSY  
9 : RECALL TIMES ERR  
10 : RECALL INT. BUSY  
11 : RECALL INT. ERR  
12 : SECURITY SELECT  
Set the number of recall attempts that are made when the line is  
busy.  
00 - 10 (02)  
Set the number of recall attempts that are made when a  
communication error occurs.  
0 - 5 (1)  
Set the interval between recall attempts when the line is busy. 1  
to 15 minutes can be selected.  
01 - 15 min. (03 min.)  
Set the interval between recall attempts when a communication  
error occurs. 0 to 15 minutes can be selected.  
00 - 15 min. (01 min.)  
Enable the polling security function.  
1 : ON  
2 : OFF  
13 : FAX REMOTE  
NUMBER  
Set the 1-digit number used to activate remote fax reception.  
0 - 9 (5)  
14 : REMOTE RECEPTION Enable the remote reception function.  
1 : ON  
2 : OFF  
15 : FAX SIGNAL RCV  
Enable automatic fax reception when a fax tone is heard after  
answering a call on an extension phone.  
1 : ON  
2 : OFF  
7
 
Menu item  
Settings (factory default setting appears in bold)  
Page  
16 : RCV REDUCE  
When a fax is received that is larger that the printing paper,  
enable reduction of the fax to the size of the paper to avoid the  
fax being cut off.  
1 : ON  
63  
2 : OFF  
17 : BEEP LENGTH  
Set the length of the beep that sounds when fax transmission or  
reception ends.  
1 : 3 SEC  
2 : 1 SEC  
3 : NO BEEP  
18 : RINGER VOLUME  
19 : BEEPER VOLUME  
Set the volume of the ringer.  
1 : OFF  
2 : LOW  
3 : MIDDLE  
4 : HIGH  
Set the volume of the beep that sounds when a key is pressed.  
1 : OFF  
2 : LOW  
3 : MIDDLE  
4 : HIGH  
20 : INDEX PRINT  
Enable printing of a black mark (index) at the top of each  
received fax page.  
1 : ON  
2 : OFF  
21 : DATE&TIME FORMAT  
1 : TIME FORMAT  
Select 12-hour or 24-hour format for the time set in the  
machine.  
1 : 12 HOUR  
2 : 24 HOUR  
2 : DATE FORMAT  
Set the format of the date in the display and in printouts.  
1 : MMDDYYYY  
2 : DDMMYYYY  
3 : YYYYMMDD  
22 : PBX SETTING **  
23 : 2-SIDED RX  
Set this function for pbx setting.  
1 : ON  
2 : OFF  
62  
Print on both sides of the paper when a multi-page fax is  
received.  
1 : ON  
2 : OFF  
** Please note that the PBX SETTING exists only in Germany and France.  
For the other countries, the parameter "22. PBX setting" is replaced by "22 : 2-SIDED RX".  
8
 
Menu item  
5 :ANTI JUNK FAX  
Settings (factory default setting appears in bold)  
Page  
1 : ANTI JUNK SELECT  
Enable the anti junk function to block fax reception from  
specified fax numbers.  
1 : ON  
2 : OFF  
2 : JUNK FAX #  
Program (or delete) fax numbers from which fax reception is to  
be blocked.  
1 : SET  
2 : CLEAR  
6 : A.M. MODE  
1: QUIET DETECT TIME  
Activate fax reception when a period of silence longer than the  
set time is detected.  
00 - 10 (05)  
2 : AUTO RECEIVE  
Enable fax reception when the answering machine is full and  
cannot receive messages or otherwise fails.  
1 : ON  
2 : OFF  
7 : MEMORY POLL MODE  
1 : 1 TIME  
Perform polling transmission once.  
Perform polling transmission repeatedly.  
Poll another fax machine.  
2 : REPEAT  
8 : POLLING MODE  
9 : SERIAL POLL MODE  
Sequentially poll multiple fax machines.  
* Transfer is only possible when a received fax is being held in memory because printing was not possible. In this case, "0:RX  
DATA TRANSFER" will appear in the display.  
9
 
 
SELECTING SETTINGS FOR THE FUNCTION  
The general procedure for configuring settings for the fax function is explained below. Follow this procedure to  
configure the settings explained on pages 6 through 9.  
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key  
corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is  
selected or entered.  
Note  
Press the [MODE SELECT] key to  
select fax mode.  
Select a setting or enter information  
To select a setting:  
1
2
4
The "FAX" indicator lights  
up to indicate that fax  
mode is selected.  
Press the [  
] key (  
)
or [ ] key ( ) until the  
setting is selected.  
To enter information:  
Press the numeric keys  
to enter characters or  
numbers.  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [MENU] key.  
• If you mistakenly select the wrong item,  
Note  
press the [CLEAR] key (  
the procedure from step 2.  
) and repeat  
"FAX MAIN MANU" will  
appear in the display.  
To cancel a setting for a fax function,  
press the [MENU] key.  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [OK] key.  
5
6
The setting or information  
is entered.  
Press the [ ] key ( ) or [ ] key (  
key to select a menu item and press  
the [OK] key.  
)
3
1,2,3,  
1,2,3,  
SP. FUNC  
The item is selected.  
Repeat this step until the  
item that you wish to  
configure appears.  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [MENU] key.  
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
SP. FUNC  
10  
 
 
Chapter 1  
INSTALLATION  
1
CONNECTIONS  
CONNECTING THE TELEPHONE LINE CORD  
Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the  
illustration, insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the  
illustration. Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone  
socket. For more information, contact your nearest Sharp service center.  
Please note that the adapter is not necessary for Nordic countries.  
The "TEL" jack is used to attach an extension telephone or answering machine to the machine. (See  
If your area experiences a high incidence of lightning or power  
Note  
surges, we recommend that you install surge protectors for the  
power and telephone lines. Surge protectors can be purchased  
from your retailer or at most telephone specialty stores.  
For United Kingdom  
For other countries  
TEL  
TEL  
LINE socket  
LINE  
LINE  
Insert firmly until  
you hear a "click".  
Wall socket  
Adapter  
ABOUT THE OPERATION MANUALS  
The operation manuals for the machine are as follows:  
Operation Manual (for facsimile)(this manual) (on the CD-ROM)  
This manual explains the procedures for using the machine as a fax machine.  
This manual only explains the fax functions of the machine. For general information on using the machine, including  
safety information, installation, paper loading, removal of paper misfeeds, and peripheral equipment, see the  
operation manual for the machine.  
11  
 
     
Operation Manual (for general information) (on the CD-ROM)  
Explains the machine and how to use it as a copier. Also explains how to install the software that allows the machine  
to be used as a printer and scanner for your computer.  
The following information is contained in the operation manual for the machine :  
OPERATION MANUAL contents  
CAUTIONS  
Page  
OPERATION MANUAL contents  
Page  
23  
3
CHANGING A TRAY'S PAPER SIZE  
SETTING  
PART NAMES  
9
MISFEED REMOVAL  
78  
CHECKING PACKED COMPONENTS AND  
ACCESSORIES  
12  
12  
14  
TD (TONER/DEVELOPER) CARTRIDGE  
REPLACEMENT  
82  
PREPARING THE MACHINE FOR  
INSTALLATION  
DRUM CARTRIDGE REPLACEMENT  
84  
INSTALLING THE TD  
(TONER/DEVELOPER) CARTRIDGE  
CHECKING THE TOTAL COUNT AND  
DRUM CARTRIDGE LIFE  
86  
POWER ON AND OFF  
16  
19  
21  
CLEANING THE MACHINE  
ABOUT SUPPLIES  
87  
90  
LOADING THE PAPER TRAY  
BYPASS FEED (including special paper)  
Online Manual (on the CD-ROM)  
This manual explains the procedures for using the machine as a printer and a scanner.  
FINAL PREPARATIONS  
CONNECTING OTHER DEVICES  
If desired, an answering machine or external telephone can be connected to the machine through the telephone  
jack, labeled "TEL," on the rear of the machine.  
Connecting an answering machine to the machine allows you to receive both voice and fax messages when you  
are out. To use this feature, first change the outgoing message of your answering machine, and then set the  
reception mode of the machine to "A.M." (Answering Machine mode) when you go out.  
Comments:  
1. It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty  
receiving faxes sent by automatic dialing.  
2. Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing  
message to explain that this can be done by pressing their [START] key ( ) after leaving their voice message.  
You can connect an extension phone to the machine to make and receive calls like any other extension phone on  
your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and  
take over the line. Note, however, if you also have a PC modem on the same line, you must turn on the Remote  
Reception function, and deactivate the Fax Signal Receive function. See "SETTING UP THE MACHINE FOR  
The Remote Reception function is initially set to "ON".  
Note  
12  
 
     
Chapter 2  
INITIAL SETTINGS  
2
PART NAMES  
The following illustration shows the part names of the AL-2060.  
RSPF  
Original guides  
Document  
feeder cover  
1
Exit area  
Document feeder tray  
2
5
6
7
3
4
Bypass tray  
TEL  
TEL jack  
LINE jack  
LINE  
8
9
10  
11  
12  
13  
12  
1
2
3
4
5
6
7
Document glass  
Operation panel  
Front cover  
8
Original output tray extension  
Paper output tray  
9
10  
11  
12  
13  
Paper output tray extension  
Power switch  
Paper tray  
Side cover  
Handles  
Side cover open button  
Bypass tray paper guides  
Power cord socket  
13  
 
                 
A LOOK AT THE FAX OPERATION PANEL  
2
3
5
6
7
8
9
10  
1
4
S
17  
18 19  
20  
21  
13  
14  
15  
16  
1
2
3
Rapid keys  
8
[RESOLUTION] key  
Press this key to adjust the resolution before  
sending faxes.  
Press one of these keys to dial a fax or telephone  
number automatically.  
[MEMORY] key / indicator  
Used for sending faxes in memory (indicator is lit)  
or direct sending (indicator is not lit).  
9
[CONTRAST] key  
Press this key to adjust the contrast before sending  
faxes.  
[SPEED/SEARCH] key  
10  
[REPORT] key  
Press this key to dial a two digit Speed Dial  
number.  
During character inputting, use this key to delete  
an incorrect entry.  
Also, press this key twice to search for an  
automatic dialing number.  
Press this key to print out a report of a fax  
transaction and also when receiving a confidential  
fax.  
11  
12  
Display  
Shows various messages during fax operation and  
programming.  
4
[BROADCAST] key  
Press this key to send originals to a group of  
receiving fax machines.  
[CLEAR] key (  
)
Press this key to stop an operation before it is  
completed, or to delete the number that was last  
input.  
5
6
[RECEPTION MODE] key  
When a setting menu appears, use this key to  
move back to the previous menu level.  
Press this key to select the mode of reception.  
[REDIAL/PAUSE] key  
Press this key to automatically redial the last  
number you dialed.  
Also, press this key to insert a pause when  
entering numbers.  
13  
14  
[SHIFT] key / indicator  
Press this key to switch between upper and lower  
case.  
[2-SIDED TX] key  
Press this key to fax a two-sided original.  
7
[COVERSHEET] key  
Press this key to automatically add a cover sheet  
and message to a fax.  
14  
 
   
INITIAL SETTINGS  
11  
12  
1,2,3,  
1,2,3,  
2
SP. FUNC  
22  
23  
24  
25  
26  
27  
28  
15  
[SPEAKER] key  
23  
[
] key  
Press this key to begin manual dialing. (To close  
the line, press the [SPEAKER] key again.)  
Press this key to enter symbols during a name  
storing procedure.  
Press the " " key to change from pulse dialing to  
tone dialing mode.  
Please refer to "PBX function" for details about the  
R-key function.  
24  
25  
Numeric keys  
16  
17  
LINE STATUS indicator  
Lit when sending/receiving faxes, blinking when  
receiving data.  
Press these keys to dial numbers, and enter  
numbers and letters during number/name storing  
procedures.  
[MODE SELECT] key / Mode indicators  
[#] key  
Press this key to select the mode. The indicator of  
the selected mode lights (copy, printer, scanner,  
fax mode indicators).  
Press this key to enter symbols during a name  
storing procedure. The [#] key scrolls through  
symbols in the opposite direction of the [ ] key.  
18  
19  
20  
RSPF indicator  
This lights up when an original is placed in the  
RSPF.  
When dialing, press this key after you are finished  
scanning originals into memory from the document  
glass.  
Error indicator  
This lights steadily or blinks when a paper misfeed  
or other error occurs.  
26  
27  
[CLEAR ALL] key (  
)
This returns all functions to the default settings.  
When pressed in a setting menu, this returns the  
settings and display to the initial state.  
Tray location indicator  
Indicates the selected paper tray. The indicator  
blinks when the tray is out of paper or is not closed.  
[START] key (  
)/ indicator  
Used for the following:  
• To begin sending a fax.  
• Reading an original into memory from the  
document glass.  
• Manually receiving a fax.  
• Entering and setting information.  
21  
22  
[MENU] key  
Press this key to configure a user program.  
[
] key (  
), [  
] key (  
] key (  
) or [  
), [OK] key  
] key ( ) to  
Press the [  
select an item in a function setting menu.  
Press the [OK] key to enter a selection.  
28  
Power save indicator  
This lights up when the power save function is  
activated.  
15  
 
 
ABOUT THE LIQUID CRYSTAL DISPLAY  
The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various  
messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine  
is idle, the LCD shows the date, time, reception mode and the stand-by memory available.  
Example:  
When an original is placed in the RSPF, the second line  
changes from "STAND-BY" to "SEND READY".  
When the [MENU] key is pressed to configure a setting, the display appears as shown below.  
Example:  
The selected setting or entered information appears on the  
second line.  
USING THE ARROW KEYS  
To configure settings and program information, press the [MENU] key and then press the [  
] key (  
) or [  
]
key (  
) to select the item that you wish to configure.  
The arrows keys can also be used while entering characters to move the cursor.  
Example:  
Press the [  
] key (  
) or [  
] key (  
) to change the  
item selection that appears on the second line.  
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item  
(the key corresponding to the number that appears in front of the item). When the numeric key is  
pressed, the item is selected or entered.  
Note  
ADJUSTING THE BEEP VOLUME  
You can adjust the volume of the beep that sounds when a key is pressed.  
The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 16) in the user programs of copy  
mode. See "User Programs" in the Operation Manual (for general information).  
16  
 
         
ADJUSTING THE RINGING VOLUME  
Adjust the ringing volume of the machine using the procedure below.  
Press the [MENU] key.  
Press the [OK] key.  
1
5
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
)
Press the [MENU] key.  
2
6
Press the [MENU] key to  
exit.  
2
1,2,3,  
1,2,3,  
Selection  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "18:RINGER VOLUME" appears,  
and then press the [OK] key.  
3
Selection  
"18:RINGER VOLUME"  
Press the [ ] key ( ) or [ ] key (  
4
to set the ringer volume.  
The selections are as  
follows:  
1:OFF  
1,2,3,  
1,2,3,  
SP. FUNC  
2:LOW  
3:MIDDLE  
4:HIGH  
To turn off the ringer,  
select "1:OFF".  
An extension phone will still ring when the  
machine ringer is set to "1:OFF".  
Note  
17  
 
   
SETTING THE LENGTH OF ALARM BEEPS  
You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following  
the procedure below.  
Press the [MENU] key.  
Press the [MENU] key.  
1
6
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
2
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "17:BEEP LENGTH" appears,  
and then press the [OK] key.  
)
)
3
Selection  
"17:BEEP LENGTH"  
Press the [ ] key ( ) or [ ] key (  
to set the alarm beeps to the desired  
length or to turn them off.  
4
The selections are as  
follows:  
1:3SEC  
1,2,3,  
1,2,3,  
SP. FUNC  
2:1SEC  
3:NO BEEP  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
18  
 
   
ADJUSTING THE ALARM BEEP VOLUME  
Adjust the volume of alarm beeps (emitted at the end of transmission and reception) using the procedure below.  
Press the [MENU] key.  
Press the [MENU] key.  
1
6
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
2
2
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "19:BEEPER VOLUME" appears,  
and then press the [OK] key.  
)
3
Selection  
"19:BEEPER VOLUME"  
Press the [ ] key ( ) or [ ] key (  
)
4
to set the alarm volume.  
The selections are as  
follows:  
1:OFF  
1,2,3,  
1,2,3,  
SP. FUNC  
2:LOW  
3:MIDDLE  
4:HIGH  
To turn off the alarm,  
select "1:OFF".  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
19  
 
   
FAX SETUP  
HOW TO ENTER CHARACTERS  
You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To  
enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears  
first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.  
The following characters can be entered with the numeric keys:  
key  
Characters that can be entered  
Space  
1
2
3
4
5
6
7
8
9
1
A
D
G
J
M
P
T
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
a
d
g
j
m
7
t
b
e
h
k
n
p
u
w
c
f
i
l
o
q
v
x
L
O
R
V
Y
r
s
z
W
9
y
* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #  
0
#
0
# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *  
Please note that this table of characters is not complete and varies according to the destination and language.  
To enter two characters in succession which require using the same key, press the [ ] key ( ) once after  
entering the first character, and then enter the second character.  
If you enter an incorrect character or number, follow these steps to correct the mistake.  
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the  
incorrect character.  
2. Press the [CLEAR] key (  
).  
The character in front of the cursor is deleted.  
3. Enter the correct character.  
The character is inserted in front of the cursor.  
20  
 
       
INITIAL SETTINGS  
ENTERING YOUR NAME AND FAX NUMBER  
You can view all of the items in the menu display by pressing the [MENU] key, then using the [  
] key ( ) to scroll through the function list. Pressing the [OK] key chooses the displayed function.  
Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.  
] key (  
) or  
Note  
[
To have your name and fax number printed at the top of every page you transmit, program them by pressing the  
operation panel keys as shown below.  
If you enter an incorrect character or number, follow these steps to correct the mistake.  
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the  
incorrect character.  
2. Press the [CLEAR] key (  
).The character in front of the cursor is deleted.  
3. Enter the correct character.  
Use the following procedure to enter your name and fax number:  
2
Press the [MENU] key.  
Enter your fax number with the  
numeric keys.  
1
2
5
6
7
Enter your own fax  
number (maximum 20  
digits) by pressing the  
Numeric keys.  
1,2,3,  
1,2,3,  
SP. FUNC  
To insert a "+", press the  
[
] key.  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
Press the [OK] key.  
"ENTER NAME" will  
appear in the display.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"2:ENTRY MODE"  
Press the [ ] key ( ) or [ ] key (  
until "3:OWN PASSCODE SET" appears,  
and then press the [OK] key.  
)
3
Enter your name with the numeric  
keys.  
Enter your name by  
pressing the appropriate  
Numeric keys as shown  
on the left. Press each  
key repeatedly until the  
desired letter appears in  
the display (maximum of  
40 characters).  
Selection  
"3:OWN PASSCODE SET"  
Press the [ ] key ( ) or [ ] key (  
to select "1:SET" and press the [OK]  
key.  
)
4
To enter a space, press the [1] key twice.  
Selection  
"1:SET"  
21  
 
     
INITIAL SETTINGS  
Press the [OK] key.  
Press the [MENU] key.  
8
13  
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
9
SP. FUNC  
SP. FUNC  
10  
11  
12  
SETTING THE DATE AND TIME  
The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time  
by pressing the keys on the operation panel as shown below.  
If you enter an incorrect number, press the [CLEAR] key (  
) and re-enter the number.  
The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day"  
can be selected for the order of display of the date.  
Use the following procedure to set the date and time:  
Press the [MENU] key.  
Enter the time (hour (two digits) and  
minute (two digits)) with the numeric  
keys.  
1
5
Enter the hour in the following range:  
When 12-hour format is selected: 01 to 12  
When 24-hour format is selected: 00 to 23  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
to select "AM" or "PM".  
)
6
When 24-hour format is  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
)
2
selected, do not perform  
this step.  
1,2,3,  
1,2,3,  
SP. FUNC  
Selection  
"2:ENTRY MODE"  
Press the [OK] key.  
7
8
Press the [ ] key ( ) or [ ] key (  
until "2:DATE&TIME SET" appears,  
and then press the [OK] key.  
3
1,2,3,  
1,2,3,  
SP. FUNC  
Selection  
"2:DATE&TIME SET"  
Press the [MENU] key.  
Enter the year (four digits), month (two  
digits), and day (two digits) with the  
numeric keys and then press the [OK] key.  
4
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
SP. FUNC  
ENTER DATE (2008-)  
2008/01/02  
5
Year  
Month Day  
The year can be entered from 2008.  
22  
 
   
INITIAL SETTINGS  
To change the display format to 12-hour or 24-hour format, follow the steps below:  
Press the [MENU] key.  
Press the [OK] key.  
1
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [MENU] key.  
2
7
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
2
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "21:DATE&TIME FORMAT"  
appears, and then press the [OK] key.  
3
Selection  
"21:DATE&TIME FORMAT"  
Press the [ ] key ( ) or [ ] key (  
until "1:TIME FORMAT" appears, and  
then press the [OK] key.  
)
4
Selection  
"1:TIME FORMAT"  
Press the [ ] key ( ) or [ ] key (  
to select "1:12HOUR" or "2:24HOUR".  
)
5
1,2,3,  
1,2,3,  
SP. FUNC  
23  
 
 
INITIAL SETTINGS  
To change the order of display of the date, follow the steps below:  
Press the [MENU] key.  
Press the [OK] key.  
1
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [MENU] key.  
2
7
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "21:DATE&TIME FORMAT"  
appears, and then press the [OK] key.  
3
Selection  
"21:DATE&TIME FORMAT"  
Press the [ ] key ( ) or [ ] key (  
until "2:DATE FORMAT" appears, and  
then press the [OK] key.  
)
4
Selection  
"2:DATE FORMAT"  
Press the [ ] key ( ) or [ ] key (  
to select the display order.  
)
5
The selections are as  
follows:  
1:MMDDYYYY  
2:DDMMYYYY  
3:YYYYMMDD  
1,2,3,  
1,2,3,  
SP. FUNC  
This selection does not affect the order of  
the date that appears in "2:DATE & TIME  
SET" in step 4 on page 22.  
Note  
The date in this step always appears in the  
format "YYYYMMDD".  
24  
 
 
INITIAL SETTINGS  
Daylight Saving Time Setting  
Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of  
Daylight Saving Time. The clock will move forward and backward as follows:  
The last Sunday in March: 1:00 A.M.  
The last Sunday in October: 1:00 A.M.  
2:00 A.M.  
0:00 A.M.  
If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not  
be adjusted until the transmission ends.  
Note  
Follow these steps to enable Daylight Saving Time.  
Press the [MENU] key.  
Press the [OK] key.  
1
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
2
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
)
Press the [MENU] key.  
2
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"2:ENTRY MODE"  
Press the [ ] key ( ) or [ ] key (  
until "5:DAY LIGHT SAVING" appears,  
and then press the [OK] key.  
3
Selection  
"5:DAY LIGHT SAVING"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
)
4
Select "1:ON" to enable  
the function.  
Select "2:OFF" to disable  
the function.  
1,2,3,  
1,2,3,  
SP. FUNC  
25  
 
   
INITIAL SETTINGS  
SELECTING THE TRANSMISSION MODE  
The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes,  
press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off  
when direct transmission is selected.  
MEMORY indicator  
Transmission takes place as follows in each mode:  
Memory transmission (the MEMORY indicator is lit)  
When a fax is sent from the RSPF and there are no previously stored fax jobs and no job in progress (the telephone  
line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned.  
This transmission method is called Quick Online transmission.  
If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax  
is temporarily scanned into memory before transmission.  
When a fax is sent by transmission reservation (p.68), broadcast transmission (p.69), broadcasting using a Group  
key (p.70),or timer transmission (p.77), the fax is scanned into memory before transmission.  
Note  
Direct transmission (the MEMORY indicator is off)  
The fax is sent directly after the destination is dialed and the connection established.  
The machine memory is not used for direct transmission, and thus direct transmission is possible even when the  
memory is full.  
• A fax job cannot be stored while a direct transmission is in progress.  
Note  
• Only one page can be sent from the document glass by direct transmission.  
• A subsequent function cannot be used while a direct transmission is in progress.  
Transmission reservation (p.68), broadcast transmission (p.69), broadcasting using a Group key (p.70), or timer  
transmission (p.77)  
26  
 
       
INITIAL SETTINGS  
SELECTING THE RECEPTION MODE  
Your machine has three modes for receiving incoming calls and faxes:  
AUTO mode:  
Select this mode when you only want to receive faxes on your telephone line. The machine will automatically  
answer all calls and receive incoming faxes.  
MAN. mode:  
This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual  
mode, the machine must be set to not answer while in MAN. mode (see "SETTING THE NUMBER OF RINGS  
FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by  
picking up the receiver on the extension phone.  
A.M. mode:  
Select this mode when an answering machine is connected to the machine and you want the answering machine  
to answer all calls. This allows you to receive both voice messages and faxes while you are out.  
2
To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the  
display.  
05 NOV WED  
STAND-BY  
8:20  
AUTO 100%  
1,2,3,  
1,2,3,  
SP. FUNC  
For more information on reception modes, refer to RECEIVING FAXES (p.61).  
27  
 
         
INITIAL SETTINGS  
SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION  
You can set the number of rings before the machine answers in AUTO mode using the procedure below.  
Press the [MENU] key.  
Press the [MENU] key.  
1
6
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
2
If an external telephone is connected, the  
external telephone will ring one time when  
auto reception is set to 0 rings.  
Note  
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "4:# OF RINGS (AUTO)" appears,  
and then press the [OK] key.  
3
Selection  
"5:# OF RINGS (AUTO)"  
Press a numeric key to select the  
number of rings.  
4
Select the number of  
rings you would like to  
use (0 to 9).  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
28  
 
   
INITIAL SETTINGS  
SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION  
The number of rings before the machine answers in MANUAL mode can also be set.  
If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below.  
Press the [MENU] key.  
Press a numeric key to select the  
number of rings.  
1
4
5
6
Select the number of  
rings you would like to  
use (0 to 9).  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [OK] key.  
2
2
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "5:# OF RINGS (MANUAL)"  
appears, and then press the [OK] key.  
3
Press the [MENU] key.  
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"5:# OF RINGS (MANUAL)"  
SELECTING THE RECEPTION PAPER SIZE  
Set the size of paper to be used to print received faxes. A size setting other than "A4", "8.5x11", or "8.5x14" is  
regarded as out of paper. To set the paper size, see "LOADING PAPER" in the Operation Manual (for general  
information).  
29  
 
         
INITIAL SETTINGS  
SETTING THE NUMBER OF RECALL TIMES  
The machine will automatically reattempt transmission when a transmission is not successful because the line is  
busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made.  
• If a transmission is still not successful after the set number of recall attempts is made, a report will  
print and the document will be cleared from memory.  
Note  
• If a communication error occurs because the memory becomes full during transmission, no recall  
attempts will be made.  
• Recall attempts for a direct transmission will only be made when the RSPF is used. Recall attempts  
will not be made when the document glass is used.  
• When the machine is waiting to make a recall attempt for a direct transmission, other operations  
such as storing a transmission or selecting a function cannot be performed.  
When the line is busy  
You can select the number of recall attempts made when the line is busy.  
If "00" is entered, the machine will not make any recall attempts.  
Press the [MENU] key.  
Press the [OK] key.  
1
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [MENU] key.  
2
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "8:RECALL TIMES BUSY"  
appears, and then press the [OK] key.  
3
Selection  
"8:RECALL TIMES BUSY"  
Press the numeric keys to select the  
number of recall attempts.  
4
Enter the number of  
recall times ("00" to "10").  
30  
 
     
INITIAL SETTINGS  
When a communication error occurs  
You can select the number of recall attempts made when a communication error occurs.  
If "0" is entered, the machine will not make any recall attempts.  
Press the [MENU] key.  
Press the [MENU] key.  
1
6
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
2
2
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "9:RECALL TIMES ERR"  
appears, and then press the [OK] key.  
3
Selection  
"9:RECALL TIMES ERR"  
Press the numeric keys to select the  
number of recall attempts.  
4
Enter the number of  
recall times ("0" to "5").  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
31  
 
 
INITIAL SETTINGS  
SETTING THE RECALL INTERVAL  
The machine will automatically reattempt transmission when a transmission is not successful because the line is  
busy or a communication error occurs. This setting is used to select the interval between recall attempts.  
• If a transmission is still not successful after the set number of recall attempts is made, a report will  
print and the document will be cleared from memory.  
Note  
• If a communication error occurs because the memory becomes full during transmission, no recall  
attempts will be made.  
• Recall attempts for a direct transmission will only be made when the RSPF is used. Recall attempts  
will not be made when the document glass is used.  
• When the machine is waiting to make a recall attempt for a direct transmission, other operations  
such as storing a transmission or selecting a function cannot be performed.  
When the line is busy  
You can select the interval between recall attempts when the line is busy. An interval from 1 to 15 minutes can be  
selected.  
Press the [MENU] key.  
Press the [OK] key.  
1
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [MENU] key.  
2
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "10:RECALL INT. BUSY"  
appears, and then press the [OK] key.  
3
Selection  
"10:RECALL INT. BUSY"  
Press the numeric keys to select the  
recall interval.  
4
Enter the recall interval  
("01" to "15").  
32  
 
     
INITIAL SETTINGS  
When a communication error occurs  
You can select the interval between recall attempts when a communication error occurs. An interval from 0 to 15  
minutes can be selected.  
Press the [MENU] key.  
Press the [MENU] key.  
1
6
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
2
2
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "11:RECALL INT. ERR" appears,  
and then press the [OK] key.  
3
Selection  
"11:RECALL INT. ERR"  
Press the numeric keys to select the  
recall interval.  
4
Enter the recall interval  
("00" to "15").  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
33  
 
 
INITIAL SETTINGS  
SETTING THE INDEX FUNCTION  
You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs  
on the output tray.  
Separate faxes  
with index marks.  
Use the following procedure to set the index function:  
Press the [MENU] key.  
Press the [OK] key.  
1
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
)
Press the [MENU] key.  
2
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "20:INDEX PRINT" appears, and  
then press the [OK] key.  
3
Selection  
"20:INDEX PRINT"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
4
1,2,3,  
1,2,3,  
SP. FUNC  
34  
 
   
INITIAL SETTINGS  
SETTING RESOLUTION PRIORITY  
For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default  
resolution when no setting is made using the [RESOLUTION] key.  
To turn on this function, follow the procedure below:  
Press the [MENU] key.  
Press the [MENU] key.  
1
6
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
)
2
2
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "3:RESO. PRIORITY" appears,  
and then press the [OK] key.  
3
Selection  
"3:RESO. PRIORITY"  
Press the [ ] key ( ) or [ ] key (  
to select the transmission resolution.  
4
The selections are as  
follows:  
1:STANDARD  
1,2,3,  
1,2,3,  
SP. FUNC  
2:FINE  
3:SUPER FINE  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
35  
 
   
INITIAL SETTINGS  
SETTING UP THE MACHINE FOR USE WITH A PC MODEM  
The machine is set to automatically begin reception if you pick up from an extension telephone and the machine  
detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function:  
otherwise the machine will mistakenly attempt to receive the transmission from your computer. To turn off the Fax  
Signal Receive function, follow the procedure below.  
If you turn off the Fax Signal Receive function, be sure to activate the Remote Reception function. See USING  
THE REMOTE RECEPTION FUNCTION"on page 37 for details on how to do this.  
Warning  
Press the [MENU] key.  
Press the [OK] key.  
1
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
)
Press the [MENU] key.  
2
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "15:FAX SIGNAL RCV" appears,  
and then press the [OK] key.  
3
Selection  
"15:FAX SIGNAL RCV"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
4
1,2,3,  
1,2,3,  
SP. FUNC  
36  
 
   
INITIAL SETTINGS  
USING THE REMOTE RECEPTION FUNCTION  
The machines Remote Reception feature is designed to allow you to activate fax reception from an extension  
telephone or a telephone directly connected to the machine. The Remote Reception function operates even when  
the FAX Signal Receive function is turned off. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM"  
on page 36. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and  
. Follow the two procedures below to use this feature.  
• If you are not using a PC modem on the same line as your machine, and have not turned off the Fax Signal  
Note  
Receive function, you do not need to make any changes to the Remote Reception function. Simply use the  
factory settings. The machine will automatically take over the line should you answer from the extension phone  
and a fax tone is detected.  
• If you want to receive a fax while you are on an extension telephone, when you hear a fax tone, press the  
one-digit Fax Remote Number and  
. To ensure proper fax reception, hang up the extension phone only  
after you have confirmed that fax reception has begun. Confirm that fax reception has begun as follows:  
• If the extension telephone is connected directly to the fax there is no sound when fax reception begins.  
Turning on Remote Reception:  
2
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
)
1
4
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [OK] key.  
2
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "14:REMOTE RECEPTION"  
appears, and then press the [OK] key.  
3
Press the [MENU] key.  
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"14:REMOTE RECEPTION"  
37  
 
       
INITIAL SETTINGS  
Setting a Fax Remote Number:  
Press the [MENU] key.  
Press the [MENU] key.  
1
6
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
2
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "13:FAX REMOTE NUMBER"  
3
appears, and then press the [OK] key.  
Selection  
"13:FAX REMOTE NUMBER"  
Press a numeric key to enter the Fax  
Remote Number.  
4
Enter the number you  
would like to use as the  
Fax Remote Number ("0"  
to "9").  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
38  
 
 
INITIAL SETTINGS  
PBX SETTING  
Please note that this setting is only available in Germany and France.  
The unit is connected to a PBX, you can program it to acess automatically to public line outside PBX.  
PBX setting  
Use the following procedure to use the PBX settiing function :  
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
to select "1:FLASH" or "2:ID", and  
then press the [OK] key.  
)
1
2
6
7
1,2,3,  
1,2,3,  
SP. FUNC  
1,2,3,  
1,2,3,  
SP. FUNC  
2
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [ ] key ( ) or [ ] key ( )"1:SET"  
or "2:CLEAR", and then press the [OK] key.  
Selection  
1,2,3,  
1,2,3,  
"4:USER PROGRAM"  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "22:PBX SETTING" appears, and  
then press the [OK] key.  
3
Press the 10-key pad to enter the ID  
CODE and choose a value between  
0-999. Then press the [OK] key.  
8
9
Selection  
"22:PBX SETTING"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
)
4
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [CLEAR ALL] key ( ).  
9
Press the [CLEAR  
ALL] key (  
) to exit  
Press the [OK] key.  
5
1,2,3,  
1,2,3,  
SP. FUNC  
R-key function (only activated when PBX setting  
is ON) R-key allows use to dial (or register) PBX  
internal numbers : to dial (or register) an  
Note  
internal number, press [SPEAKER] key prior to  
your number. This will add an "R" digit on LCD  
display to indicate that this number is internal  
and will not be forwarded to the Public Switched  
Telephone Network. Please note that the  
speaker will not be activated in this case.  
39  
 
 
INITIAL SETTINGS  
STORING NUMBERS FOR AUTOMATIC DIALING  
Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing  
the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing).  
To use Automatic Dialing, you must first store the full number. The way you store it depends on whether you want to  
use it for Rapid Key Dialing or Speed Dialing:  
Storing numbers  
Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing:  
Press the [MENU] key.  
Press the Rapid Key or enter the  
Speed Dial number that you wish to  
program.  
1
6
To program a Rapid Key,  
press a Rapid key ("01"  
to "18").  
1,2,3,  
1,2,3,  
SP. FUNC  
To program a Speed Dial  
number, press two  
3
,
numeric keys ("00" to  
"99") and then press the  
[OK] key.  
C  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
)
)
2
Enter the fax number with the numeric  
keys.  
7
8
Selection  
Enter the fax number  
(maximum of 40 digits  
including pauses) using  
the numeric keys.  
"2:ENTRY MODE"  
Press the [ ] key ( ) or [ ] key (  
until "1:FAX NUMBER" appears, and  
then press the [OK] key.  
3
Press the [OK] key.  
Selection  
"1:FAX NUMBER"  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
to select the type of auto-dial number  
that you wish to program.  
4
To program a Rapid Key,  
select "1:RAPID KEY".  
To program a Speed Dial  
1,2,3,  
1,2,3,  
SP. FUNC  
number, select  
"2:SPEED #".  
Press the [ ] key ( ) or [ ] key (  
until "1:SET" appears, and then press  
the [OK] key.  
)
5
Selection  
"1:SET"  
40  
 
       
INITIAL SETTINGS  
Enter the name of the destination with  
the numeric keys.  
Press the [OK] key.  
9
14  
15  
Enter the name of the  
location or party by  
pressing numeric keys as  
described in "HOW TO  
on page 20 (maximum of  
20 characters). If you do  
not want to enter a name,  
skip this step.  
Press the [ ] key ( ) or [ ] key (  
to select the international  
communication mode.  
)
The selections are as  
follows:  
1:NO  
1,2,3,  
1,2,3,  
SP. FUNC  
2:MODE 1  
3:MODE 2  
4:MODE 3  
Press the [OK] key.  
10  
11  
Sometimes when faxing internationally, line  
noise can cause the transmission to stop  
2
Note  
1,2,3,  
1,2,3,  
SP. FUNC  
momentarily. To reduce these delays, please  
intially select mode 1, if still unsuccessful  
then try mode 2, and if still not successful,  
try mode 3 which is combination of the first  
two modes.  
Press the [ ] key ( ) or [ ] key (  
to select a Chain Dial setting.  
If you wish to set the  
)
Press the [OK] key.  
16  
17  
number as a Chain Dial  
number, select "1:SET".  
Otherwise, select  
"2:CANCEL".  
Return to Step 5 to store  
another number.  
1,2,3,  
1,2,3,  
SP. FUNC  
1,2,3,  
1,2,3,  
SP. FUNC  
(p.58))  
If the number is not set as a chain dial number,  
the communication speed and international  
communication mode cannot be selected. Press  
the [OK] key and go to step 18.  
Press the [MENU] key.  
Press the [MENU] key a  
number of times until you  
exit.  
If the number is a Rapid  
key number, you can  
write the name on the  
label above the  
Press the [OK] key.  
12  
13  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
to select the communication speed.  
)
appropriate Rapid key.  
The selections are as  
follows:  
You may need to add a pause between  
certain digits in the number to allow time for  
connection. For example, if you are on a  
PBX telephone system that requires an  
access number, such as "9", to be dialed to  
access an outside line, you will need to  
enter a pause between the access number  
and the fax number of the other party.  
Pauses are entered by pressing the  
[REDIAL/PAUSE] key (2 seconds per  
pause). If necessary, several pauses can be  
entered in a row.  
1:33600bps  
Note  
1,2,3,  
1,2,3,  
SP. FUNC  
2:14400bps  
3:9600bps  
4:4800bps  
For international dialing, if you find that line  
Note  
noise necessitates a slower transmission  
speed, set the appropriate transmission  
speed. If you are not sure if a slower speed  
is required, set the speed normally.  
41  
 
INITIAL SETTINGS  
Use the following procedure to clear numbers:  
Press the [MENU] key.  
Enter the Rapid Key or Speed Dial  
number that you wish to delete.  
1
6
7
To delete a Rapid Key,  
press the appropriate  
Rapid key.  
1,2,3,  
1,2,3,  
SP. FUNC  
To delete a Speed Dial  
number, enter the 2-digit  
,
number with the numeric  
keys.  
C  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
)
)
Press the [OK] key.  
2
Return to Step 5 to clear  
another number.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"2:ENTRY MODE"  
Press the [ ] key ( ) or [ ] key (  
until "1:FAX NUMBER" appears, and  
then press the [OK] key.  
3
Press the [MENU] key.  
8
Press the [MENU] key a  
Selection  
number of times until you  
exit.  
"1:FAX NUMBER"  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
to select the type of auto-dial number  
that you wish to delete.  
4
To delete a Rapid Key,  
select "1:RAPID KEY".  
To delete a Speed Dial  
• A Rapid Key or Speed Dial number cannot  
be deleted if it has been stored in a Group  
Key.  
Note  
1,2,3,  
1,2,3,  
SP. FUNC  
number, select  
"2:SPEED #".  
• A Rapid Key or Speed Dial number cannot  
be deleted if it is being used for a  
transmission that has been stored or is in  
progress.  
Press the [ ] key ( ) or [ ] key (  
until "2:CLEAR" appears, and then  
press the [OK] key.  
)
5
Selection  
"2:CLEAR"  
42  
 
   
INITIAL SETTINGS  
STORING NUMBERS UNDER GROUP KEYS  
Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are  
convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines.  
All Rapid keys can be programmed as Group keys. To program or clear a group key, follow the steps below. Note  
that one key cannot be programmed as both a Rapid key and a Group key at the same time.  
Up to 100 fax numbers can be stored in one Group key.  
Rapid Keys, Speed Dial numbers, and numbers directly entered with the numeric keys can be stored in Group  
Keys.  
Storing/adding numbers in a Group Key:  
Press the [MENU] key.  
Press the [OK] key.  
1
6
7
Press the Rapid key you wish to use  
as a Group key .  
2
1,2,3,  
1,2,3,  
SP. FUNC  
To add numbers:  
After pressing the Group  
Key, press the [ ] key  
(
) or [ ] key ( ) to  
select "1:YES" and then  
press the [OK] key.  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
)
)
)
2
Enter the numbers that you wish to  
store in the Group Key.  
Enter the fax numbers using any of the following  
methods:  
• Press a Rapid Key and then press the [OK] key.  
• Enter a Speed Dial number with the numeric  
keys and then press the [OK] key.  
• Enter a number with the numeric keys and then  
press the [OK] key.  
8
9
Selection  
"2:ENTRY MODE"  
Press the [ ] key ( ) or [ ] key (  
until "1:FAX NUMBER" appears, and  
then press the [OK] key.  
3
• One Group Key cannot be stored in  
another Group Key.  
• A message will appear if you select a  
Rapid Key or Speed Dial number that is  
already stored in another Group Key.  
Selection  
Note  
"1:FAX NUMBER"  
Press the [ ] key ( ) or [ ] key (  
until "3:GROUP KEY" appears, and  
then press the [OK] key.  
4
Press the [OK] key.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"3:GROUP KEY"  
Press the [ ] key ( ) or [ ] key (  
until "1:SET" appears, and then press  
the [OK] key.  
5
Selection  
"1:SET"  
43  
 
     
INITIAL SETTINGS  
Enter a name for the Group Key with  
the numeric keys.  
10  
Enter the name of the  
group by pressing  
numeric keys as  
described in "HOW TO  
on page 20 (maximum of  
20 characters). If you do  
not want to enter a name,  
skip this step.  
To add numbers:  
The entered name appears. Edit the name if you need  
to make a change.  
Press the [OK] key.  
11  
Return to Step 7 to  
program another Group  
key.  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [MENU] key.  
12  
Press the [MENU] key a  
number of times until you  
exit.  
1,2,3,  
1,2,3,  
SP. FUNC  
44  
 
INITIAL SETTINGS  
Deleting numbers from Group Keys:  
Press the [MENU] key.  
Enter the numbers that you wish to  
delete.  
Enter the fax numbers using any of the following  
methods:  
• Press a Rapid Key.  
• Enter a Speed Dial number with the numeric  
keys.  
1
7
8
1,2,3,  
1,2,3,  
SP. FUNC  
• Enter a number with the numeric keys.  
Press the [OK] key.  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
)
2
1,2,3,  
1,2,3,  
Selection  
SP. FUNC  
2
"2:ENTRY MODE"  
Press the [ ] key ( ) or [ ] key (  
until "1:FAX NUMBER" appears, and  
then press the [OK] key.  
To exit, press the [ ] key ( ) or [  
key ( ) to select "2:END".  
]
3
9
Selection  
Selection  
"2:END"  
"1:FAX NUMBER"  
To program another Group Key, select  
"1:CONTINUE", press the [OK] key, and return to step  
7.  
Press the [ ] key ( ) or [ ] key (  
until "3:GROUP KEY" appears, and  
then press the [OK] key.  
)
4
Press the [OK] key.  
10  
Selection  
"3:GROUP KEY"  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "2:CLEAR" appears, and then  
press the [OK] key.  
)
)
5
Press the [MENU] key.  
11  
Selection  
Press the [MENU] key to  
exit.  
"2:CLEAR"  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
to select "1:FAX NUMBER", and then  
press the [OK] key.  
6
Selection  
"1:FAX NUMBER"  
To delete all numbers from the Group Key:  
Select "2:GROUP" and press the [OK] key.  
45  
 
   
USING THE MACHINE WITH AN  
ANSWERING MACHINE  
QUIET DETECT TIME  
Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both  
phone messages and faxes. After the answering machine has answered, any duration of silence longer than a  
certain threshold time will prompt the machine to take over the line and prepare to receive a fax. The Quiet Detect  
Time can be set from 00 to 10 seconds, following the procedure below.  
Press the [MENU] key.  
Enter the Quiet Detect Time with the  
numeric keys.  
1
2
4
5
6
Enter the Quiet Detect  
Time in seconds, from 00  
to 10. (setting "00" turns  
off Quiet Detect Time)  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "6:A.M. MODE" appears, and  
then press the [OK] key.  
)
Press the [OK] key.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"6:A.M. MODE"  
s
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
until "1:QUIET DETECT TIME" appears,  
and then press the [OK] key.  
3
)
Press the [MENU] key.  
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"1:QUIET DETECT TIME"  
• The machine has been set at the factory for a Quiet Detect Time of 5 seconds, which gives the best  
performance for most answering machines. However, you may have to adjust the Quiet Detect Time depending  
on your answering machine’s disconnect time, the time before the machine disconnects the line after a period  
of silence. If your machine has a short disconnect time, you may have to shorten the Quiet Detect Time.  
However, if the machine is interrupting callers in the middle of messages, you should set a longer Quiet Detect  
Time.  
Note  
• If there is a pause at the end of your answering machine message, make sure that the Quiet Detect Time is  
longer than this pause.  
• Setting Quiet Detect Time to 00 turns the function off. However, the machine will not be able to receive faxes  
sent using manual dialing (picking up the receiver, dialing the number, and pressing the [START] key (  
when the fax tone is heard).  
)
• If your answering machine is set to answer calls after more rings than the machine's number of rings setting,  
the machine will always answer first and thereby prevent callers from leaving messages in the answering  
machine.  
46  
 
     
If Quiet Detect Time is not working properly...  
With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and  
uninterrupted voice messages. Even in this case, however, you can set up the machine to receive both phone and  
fax messages from callers on touch-tone lines. Follow this procedure:  
1. Set the Quiet Detect Time to 00.  
2. Alter your phone message to tell callers that they can send a fax by pressing the Remote Reception Number  
(factory set to 5), followed by the " " key twice.  
ANSWERING MACHINE BACKUP  
There may be times when the tape on your answering machine becomes full, or  
when the answering machine itself malfunctions. It is still possible to receive faxes even under these conditions, by  
turning on the Auto Receive function. The machine will automatically answer all calls after five rings. To use this  
function, follow the procedure below.  
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
)
1
4
5
6
2
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "6:A.M. MODE" appears, and  
then press the [OK] key.  
)
)
Press the [OK] key.  
2
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"6:A.M. MODE"  
Press the [ ] key ( ) or [ ] key (  
until "2:AUTO RECEIVE" appears, and  
then press the [OK] key.  
3
Press the [MENU] key.  
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"2:AUTO RECEIVE"  
If you are using Auto Receive, make sure that your answering machine is set to answer on four rings or less.  
Otherwise, the machine will take over all calls, preventing callers from leaving voice messages.  
Note  
47  
 
 
Chapter 3  
CHOOSING SUITABLE MEDIA  
3
ORIGINALS SUITABLE FOR FAXING  
Make sure that the originals you want to fax meet specifications and guidelines listed in this section.  
SIZE AND WEIGHT  
The size and weight of originals that you can load in the RSPF depend on whether you load one sheet at a time or  
several sheets at once.  
When using the RSPF  
One-sided original: 500 mm  
Two-sided original: 356 mm  
90.3 /m2  
56 /m2  
140 mm  
216 mm  
216 mm  
Note  
When feeding in a long original, grasp the original at the edges to guide it into the machine.  
When using the document glass  
364 mm  
Maximum  
216 mm  
When you are using the faxing functions of the machine, your originals are, in effect, being scanned through the  
machine. The area of a original that is scanned by the machine while faxing is slightly smaller than the actual  
original size. Any text or graphics outside this area will not be scanned.  
Note  
1mm ~ 4mm  
Scanning length  
Max. 4.5 mm  
and width  
(along the other edges in totals)  
4 mm or less  
48  
 
     
CHOOSING SUITABLE MEDIA  
UNSUITABLE ORIGINALS  
General guidelines:  
All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they  
may damage the machine.  
Ink, glue, and correction fluid on originals must be completely dry before using the originals with the machine.  
Originals that are in some way dangerous to the internal mechanisms of the machine should not be used.  
When faxing, any writing on the originals that is yellow, yellowish-green, or light blue cannot be transmitted.  
The following kinds of originals should not be used:  
Originals with a glossy coating  
Originals with static electricity  
Originals with tears, folds, or curls  
Originals that have become stuck together and cannot be easily separated  
Originals with holes, windows, or perforations  
Transparency films, tracing paper, or other transparencies  
Originals with plastic or metallic coatings  
3
• SHARP does not accept any responsibility for the loss or damage of originals.  
• It is a good idea to copy valuable originals on a flat-bed copier before using them with the machine.  
• Scanning an original that is longer than 500 mm will result in a misfeed.  
Note  
49  
 
 
Chapter 4  
HOW TO USE THE FAX FUNCTION  
4
The stand alone fax component of your machine offers a range of sophisticated features that allow you to control  
image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending  
original(s) from memory and substituting reception into memory are possible, due to the large memory capacity.  
SENDING ORIGINALS  
SETTING THE ORIGINAL  
This section describes setting original(s) in the RSPF or on the document glass.  
When using the RSPF:  
Confirm that there are no original(s)  
on the document glass and that  
copying is not in progress, then  
gently close the RSPF.  
There are two ways to send the fax:  
1
2
4
• To scan the original into memory, then dial and  
transmit, continue with the "DIALING AND  
• To dial and transmit the original directly without  
first scanning it into memory, press the  
[MEMORY] key to make the [MEMORY] key  
indicator go off. Continue with the "DIALING  
Adjust the original guides to the width  
of your original(s).  
Place the original(s) face up and push  
it gently into the document feeder  
tray. The top edge of the original(s)  
should enter the fax first.  
3
Original face up  
50  
 
       
HOW TO USE THE FAX FUNCTION  
When placing the Original on the document glass:  
Confirm that there are no original(s) in  
the RSPF, and open the RSPF.  
Press the [START] key ( ).  
1
2
5
The set original size  
appears in the display  
and then scanning  
begins.  
Place the original face down on the  
document glass. Align the original  
according to the original scale in the  
illustration below. (Line up the center  
of the edge of the original with the  
(
) mark.)  
After the [START] key (  
set original size appears in the display.  
) is pressed, the  
Note  
Original  
scale  
(EX. )  
READING  
A4  
N°001  
100%  
Make sure that the displayed size is the  
same as the actual original size. (The  
factory default setting for the original size is  
A4.) If the displayed size is not correct,  
mark  
Gently close the RSPF.  
3
4
press the [CLEAR ALL] key (  
) to stop  
operation and then change the original size  
setting. (See "ORIGINAL SIZE" (p.52))  
When faxing from the document glass, if the  
size of the original is different from the  
specified size, part of the image may be cut  
off.  
4
If you have more than one original to  
read into memory, place the next  
page, and press the [START] key (  
to read each page.  
Go to step 7 after the last page has been  
scanned.  
6
7
When using the document glass, do not set  
original(s) in the RSPF.  
Note  
)
If needed, set the original size,  
resolution, and contrast. Continue  
Press the [#] key.  
Transmission begins.  
51  
 
OPTIONAL TRANSMISSION  
SETTINGS  
There are several transmission settings that you can make before dialing and transmitting an original.  
ORIGINAL SIZE  
The original size can be set to "A4", "8.5x11", or "8.5x14". The setting is only effective for one transmission.  
If desired, you can set a fixed original size that remains in effect for all transmissions.  
Press the [MENU] key.  
Press the [OK] key.  
1
2
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [MENU] key.  
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "1:DOC. GLASS SIZE" appears,  
and then press the [OK] key.  
3
Selection  
"1:DOC. GLASS SIZE"  
To set a fixed original size for all transmissions:  
Press the [ ] key ( ) or [ ] key ( ) to select  
"2:FIXED DOC. SIZE".  
To temporarily change the original size  
Note  
setting when faxing from the document  
glass, use the "1: DOC. GLASS SIZE"  
setting. To change the permanent original  
size setting, use the "2: FIXED DOC. SIZE"  
setting.  
Press the [ ] key ( ) or [ ] key (  
to select the original size.  
)
4
The selections are as  
follows:  
1:A4  
1,2,3,  
1,2,3,  
SP. FUNC  
2:8.5x11  
3:8.5x14  
52  
 
HOW TO USE THE FAX FUNCTION  
RESOLUTION  
To do this, press the [RESOLUTION] key one or more times until the desired resolution settings appear in the  
display, and then press the [OK] key.  
Your fax has five resolution settings:  
STANDARD  
Use STANDARD for ordinary originals. This setting gives you the fastest transmission.  
FINE  
Use FINE for improved reproduction, especially with originals containing small letters or fine drawings.  
SUPER FINE  
Use SUPER FINE when you need the highest quality of reproduction.  
FINE (HALF TONE)  
Use FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This  
setting will produce a clearer image than Fine used alone.  
S. FINE (HALF TONE)  
Use S.FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This  
setting will produce a clearer image than Super fine used alone.  
In order to transmit with FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution.  
If it doesn't, the next best available setting will be used.  
If you do not change the setting, the original will automatically be sent in STANDARD mode.  
4
CONTRAST  
The fax automatically controls the contrast, but you can also control it manually. To do this, press the [CONTRAST]  
key one or more times until the desired contrast settings appear in the display, and then press the [OK] key. The  
three contrast levels are MEDIUM, DARK, and LIGHT.  
53  
 
   
COVER SHEET  
You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet  
includes the date and time, the sender's name and number, and the receiver's name and number if an automatic  
dialing number is used. The total number of pages sent is indicated on the bottom.  
One of five messages can also be added to the cover sheet.  
Your (transmitting)  
machine  
Automatically prints  
Select cover sheet  
and message  
functions  
cover page  
AUTOMATIC COVER SHEET  
IMPORTANT  
If the message function  
is selected, a message  
is printed. (p.55)  
DATE : 11-MAY-FRI 200X 07:30  
Transmission  
T
O
: SERVICE CENTER  
: 0333829161  
FAX  
#
FROM : SHARP  
FAX : 0666211221  
Beep  
#
PAGES : 02PAGES WERE SENT  
(INCLUDING THIS PAGE)  
If the cover sheet function is not  
selected, the message is printed at  
the top of the first page received.  
Reception  
Receiving machine  
• The receiver's name must be programmed in either the Rapid Key or Speed Dial function for it to appear on the  
Cover Sheet.  
Note  
• The cover sheet function must be selected each time you wish to add a cover sheet to a fax transmission.  
To add a message to a cover sheet, the message must be selected using the message function.  
To include a cover sheet with a transmission, follow these steps:  
Press the [COVER SHEET] key.  
Press the [OK] key.  
1
4
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [COVER SHEET] key until  
"1:COVER SHEET SET" appears, and  
then press the [OK] key.  
2
Selection  
"1:COVER SHEET SET"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
)
3
1,2,3,  
1,2,3,  
SP. FUNC  
54  
 
 
HOW TO USE THE FAX FUNCTION  
MESSAGE FUNCTION  
One of the following messages can be selected: "CONFIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL  
BACK", "IMPORTANT".  
If a message is selected when the cover sheet function is not used, the message will be added to the top of the  
first page of the fax.  
Note  
To add a message to a cover sheet, follow these steps:  
Press the [COVER SHEET] key.  
1
Press the [COVER SHEET] key until  
"2:TX MESSAGE SET" appears, and  
then press the [OK] key.  
2
Selection  
4
"2:TX MESSAGE SET"  
Press the [ ] key ( ) or [ ] key (  
to select a message.  
)
3
The selections are as  
follows:  
1:NO MASSAGE  
1,2,3,  
1,2,3,  
SP. FUNC  
2:CONFIDENTIAL  
3:PLS. DISTRIBUTE  
4:URGENT  
5:PLS. CALL BACK  
6:IMPORTANT  
If you do not wish to add  
a message, select "1:NO  
MESSAGE".  
Press the [OK] key.  
4
1,2,3,  
1,2,3,  
SP. FUNC  
55  
 
 
TWO-SIDED ORIGINAL TRANSMISSION FUNCTION  
The RSPF can be used to automatically fax a two-sided original. If desired, the back of the original can be rotated  
180° before transmission.  
• The original must be placed in the RSPF when using the two-sided original transmission function. The  
document glass cannot be used.  
Note  
• The two-sided original transmission function cannot be selected when direct transmission mode is selected.  
Likewise, direct transmission mode cannot be selected when the two-sided original transmission function is  
selected.  
Follow these steps to fax a two-sided original:  
Tablet  
Place the original(s) in the RSPF.  
1
Original face up  
If you are faxing a  
two-sided tablet type  
original, select "ON  
(NON-ROTATE)".  
Press the [2-SIDED TX] key until the  
desired setting appears.  
2
To cancel this function, select "OFF".  
The selections are as  
follows:  
OFF  
ON (ROTATE)  
ON (NON-ROTATE)  
Press the [OK] key.  
3
1,2,3,  
1,2,3,  
SP. FUNC  
Select the setting according to the original type  
(booklet or tablet) as indicated below. If the setting is  
incorrect, every other page of the received fax will be  
inverted.  
Booklet  
If you are faxing a  
two-sided booklet type  
original, select "ON  
(ROTATE)".  
56  
 
 
DIALING AND TRANSMITTING  
Once you have set the original (either in the RSPF or on the document glass), and have selected the desired  
transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You  
can choose from one of the several ways of dialing that best suit your needs.  
DIRECT KEYPAD DIALING  
If the number of the fax you want to reach is not a Rapid key or Speed Dial number, use Direct Keypad Dialing to  
manually enter it using the following procedure:  
Confirm that you have correctly set  
the original in the RSPF or on the  
document glass. (See "SETTING THE  
Check the display. If the number of the  
receiving machine is shown correctly,  
press the [START] key ( ).  
1
2
3
Enter the number of the fax machine  
you want to send to by pressing the  
numeric keys.  
If it is not correct, press  
the [CLEAR] key (  
) to  
backspace and clear one  
digit at a time, and then  
enter the correct number.  
4
RAPID KEY DIALING  
If the number you want to dial has been stored as a Rapid key number (See  
pressing the appropriate Rapid key as shown:  
SPEED DIALING  
If the number you want to dial has been stored as a Speed Dial number, you can dial it using the following  
procedure:  
Press the [SPEED/SEARCH] key and  
then enter the two-digit number by  
pressing the numeric keys (See  
Press the [START] key ( ) and check  
the name or number that appears in  
the display.  
1
2
If it is not correct, press  
the [CLEAR] key (  
) to  
backspace and clear two  
digits at a time, and then  
enter the correct number.  
,
NC  
57  
 
         
HOW TO USE THE FAX FUNCTION  
CHAIN DIALING  
The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number (See "PBX SETTING" (p.39))  
set for Chain Dialing with another Rapid Key, Speed Dial number, or number dialed with the numeric keys to dial one  
fax number up to 50 digits long. The following are some examples of how this can be done:  
• Press Rapid Keys set for Chain Dialing in the correct order for the fax number that you wish to dial. For example,  
press Rapid Key 01 followed by Rapid Key 02. The final Rapid Key pressed for the fax number must not be set for  
Chain Dialing. Transmission will begin automatically when the final Rapid Key is pressed.  
• Enter Speed Dial numbers set for Chain Dialing in the correct order for the fax number that you wish to dial. For  
example, press the [SPEED/SEARCH] key and [2] [2], followed by the [SPEED/SEARCH] key and [2] [7]. The final  
Speed Dial number entered for the fax number must not be set for Chain Dialing. Transmission will begin when the  
[START] key (  
) is pressed after the final Speed Dial number is entered.  
• Enter the fax number that you wish to dial with the numeric keys. Press the [REDIAL/PAUSE] key to enter a pause  
and then enter the next number. Transmission will begin when the [START] key (  
number is entered.  
) is pressed after the final  
To use a Rapid Key or Speed Dial number for Chain Dialing, the Rapid Key or Speed Dial number must be set  
for Chain Dialing when it is stored (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.40)).  
• When using Chain Dialing, the international communication setting of the final number entered is effective.  
International communication mode cannot be used if the final number is entered using a Rapid Key or Speed  
Dial number that does not have the setting enabled, or if the final number is entered with the numeric keys.  
Note  
NORMAL DIALING USING THE [SPEAKER] KEY  
When dialing normally with the [SPEAKER] key, press the [SPEAKER] key and dial using the numeric keys. You can  
hear the line and fax tones from the other machine through the speaker, allowing you to confirm the response of the  
other machine.  
Dialing with a Speed Dial  
numberand, then press  
the [OK] key or [START]  
Set the original in the RSPF and press  
the [SPEAKER] key. (See "SETTING  
1
key (  
).  
To adjust the volume,  
,
C  
press the left and [  
]
key ( ) or [ ] key  
(
).  
When you hear the fax reception tone  
of the other machine, press the  
[START] key ( ).  
3
4
Dial the fax number of the receiving  
machine.  
2
Dialing with the numeric  
keys  
Press the [ ] key ( ) or [ ] key (  
to select "1:SEND", and then press  
the [OK] key or [START] key ( ).  
)
Dialing with a Rapid Key  
58  
 
     
HOW TO USE THE FAX FUNCTION  
USING THE SEARCH KEY  
If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you  
can search for the number by following the steps below:  
Press the [SPEED/SEARCH] key  
twice.  
Press the [ ] key ( ) or [ ] key (  
to scroll through the names. Stop  
when the desired name appears in the  
display.  
)
1
4
1,2,3,  
1,2,3,  
SP. FUNC  
Enter the first letter of the stored  
name by pressing the appropriate  
numeric key (the key below the  
marked letter) until the letter appears  
in the display.  
If the name begins with a special  
character or number, press [1] key.  
2
Press the [START] key ( ).  
The original will be automatically  
transmitted once the connection is  
made.  
5
If you do not remember  
the first letter, go to Step  
3 and scroll through the  
list from the beginning.  
4
Press the [OK] key.  
3
1,2,3,  
1,2,3,  
SP. FUNC  
REDIALING  
You can send a fax to the number you last dialed, you can redialing it using the following procedure:  
Press the [REDIAL/PAUSE] key.  
Press the [START] key ( ).  
1
2
59  
 
   
IF THE MEMORY BECOMES FULL  
WHILE SCANNING AN ORIGINAL  
If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and  
scanning will stop.  
If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be  
canceled.  
If the memory becomes full while scanning a page after the first page, scanning will stop. You can transmit the  
pages that have already been scanned, or cancel the transmission and clear the pages from memory.  
Follow the steps below to transmit or clear the pages that have already been scanned.  
1. The memory becomes full and scanning stops. "MEMORY FULL ERROR" appears in the display.  
2. To clear the pages that have already been scanned and cancel transmission, press the [ ] key ( ) or [ ] key  
(
) to select "2:CANCEL". To transmit the pages that have already been scanned, select "1:SEND XX?".  
3. Press the [OK] key  
The pages are cleared from memory. If you selected "1:SEND XX?" in step 2, the pages are automatically  
transmitted.  
Note  
If you are using Quick On-line transmission (p.26), the pages that were scanned are automatically transmitted.  
CANCELING (DELETING) A  
STORED FAX JOB  
This procedure is used to check and cancel a fax job that is waiting for transmission, such as an automatic recalling  
job, a stored fax job, a remote transmission job, or a timer transmission job.  
A stored fax job cannot be canceled while transmission of another job is in progress. Wait until transmission is  
finished and then cancel the stored job.  
Note  
Follow the steps below to cancel (delete) a fax job:  
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
until the job that you wish to cancel  
appears in the display and press the  
[CLEAR] key ( ).  
)
1
3
1,2,3,  
1,2,3,  
The job to be canceled is  
selected.  
SP. FUNC  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "3:MEMORY STATUS" appears,  
and then press the [OK] key.  
)
2
Press the [OK] key.  
4
5
Selection  
The selected job is deleted.  
Press the [MENU] key.  
Press the [MENU] key to exit.  
"3:MEMORY STATUS"  
60  
 
     
RECEIVING FAXES  
You can set the machine to one of three modes of reception, AUTO, MAN. , or A.M. (Answering Machine).  
To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the  
display.  
05 NOV WED  
STAND-BY  
8:20  
AUTO 100%  
1,2,3,  
1,2,3,  
SP. FUNC  
USING AUTO MODE  
Select AUTO mode when you only want to receive faxes on your telephone line. The machine will automatically  
answer all calls and receive incoming faxes.  
USING MAN. MODE  
MAN. is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual  
mode, the machine must be set to not answer while in MANUAL mode (See "SETTING THE NUMBER OF RINGS  
FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by  
picking up the receiver on the extension phone or telephone connected to the same line.  
4
USING A.M. MODE  
Select this mode when an answering machine is connected to the machine and you want the answering machine to  
answer all calls. This allows you to receive both voice messages and faxes when you are out.  
61  
 
       
OPTIONAL RECEPTION SETTINGS  
The machine has various optional settings for the reception of faxes.  
TWO-SIDED RECEPTION  
This function is used to print a received fax consisting of two or more pages of the same size on both sides of the  
paper. Even if the pages are in different orientations, the pages are rotated appropriately to enable printing on both  
sides of the paper.  
Note  
The two-sided reception function cannot be used when printing a transaction report or activity report.  
To use this feature, follow this procedure:  
Press the [MENU] key.  
Press the [OK] key.  
1
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
)
Press the [MENU] key.  
2
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "23:2-SIDED RX" appears, and  
then press the [OK] key.  
3
Selection  
"23:2-SIDED RX"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF".  
4
1,2,3,  
1,2,3,  
SP. FUNC  
62  
 
 
HOW TO USE THE FAX FUNCTION  
RECEIVE REDUCE  
You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not  
lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper  
size.  
In some cases the size or resolution of a received fax may not permit reduction. When this happens the fax will  
be printed at full size and divided onto multiple sheets of paper.  
Note  
To use this feature, follow this procedure:  
Press the [MENU] key.  
Press the [OK] key.  
1
5
6
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
Press the [MENU] key.  
2
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
Selection  
SP. FUNC  
4
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "16:RCV REDUCE" appears, and  
then press the [OK] key.  
3
Selection  
"16:RCV REDUCE"  
Press the [ ] key ( ) or [ ] key (  
)
4
to select "1:ON" or "2:OFF".  
If you "2:OFF" (No  
reduction) large faxes will  
be printed on two sheets  
of paper.  
1,2,3,  
1,2,3,  
SP. FUNC  
63  
 
WHEN USING MANUAL SENDING  
AND RECEIVING  
You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For  
information about connecting an extension telephone See "CONNECTING OTHER DEVICES" (p.12).  
When the extension telephone rings,  
pick up the handset and converse.  
1
If the [SPEAKER] key is used to answer a call  
you cannot converse.  
You cannot use the [SPEAKER] key for fax  
transmission/reception while copying is in  
progress.  
Note  
When the handset is off hook or the  
[SPEAKER] key is used, press the  
[START] key ( ).  
2
MANUAL MODE  
1:SEND,  
2:RECEIVE  
Press the [ ] key ( ) or [ ] key ( ) to  
select "1:SEND" or "2:RECEIVE", and then press  
the [START] key (  
).  
64  
 
 
Chapter 5  
SPECIAL FUNCTIONS  
5
MEMORY  
Your machine has a memory area that can be used to store both incoming faxes and outgoing originals.  
Approximately 120 pages of average content can be held in memory for transmission and reception. Less can be  
held if any of the pages were scanned using fine or superfine resolution.  
Substitute Reception into Memory  
This is a back-up function that is automatically activated if your fax runs out of paper, the TD cartridge needs  
replacement (See the Operation Manual (for general information.), or the paper jams.  
• If you received originals in memory because the fax ran out of paper, be sure to add paper which is the same size  
as the paper previously used. If not, the original print-out size may not match the size of the printing paper.  
Take care that the remaining memory does not become 7% or less, or you cannot receive any more faxes.  
Note  
When the machine is idle, the LCD shows the stand-by memory available. (See "ABOUT THE LIQUID CRYSTAL  
65  
 
   
DATA TRANSFER  
If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into  
memory and then sent to a different fax machine for printing.  
This function is used when you cannot print received faxes, for example when the machine runs out of toner, or a  
misfeed occurs.  
To use this function, the fax number of the transfer destination machine must be programmed.  
Your fax machine  
Receiving fax machine  
beep  
FW. RX DATA  
Enter the fax number of  
the fax machine your  
want to transfer the data to.  
1=YES  
2=NO  
Transferred faxes  
are printed  
Select data transfer mode  
[Preparation]  
Transfer is only possible when a received fax is being held in memory because printing was not possible. In this  
case, "0:RX DATA TRANSFER" will appear in the display.  
Note  
Follow these steps to program the fax number of the transfer destination machine:  
Press the [MENU] key.  
Enter the fax number of the transfer  
destination machine with the numeric  
keys and press the [OK] key.  
1
4
Enter the transferring fax  
number (maximum 40  
digits) by pressing the  
numeric keys.  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "0:RX DATA TRANSFER"  
appears, and then press the [OK] key.  
)
2
Enter the name of the transfer  
destination with the numeric keys and  
press the [OK] key.  
5
Selection  
"0:RX DATA TRANSFER"  
Press the [ ] key ( ) or [ ] key (  
until "2:FAX NUMBER" appears, and  
then press the [OK] key.  
)
3
Selection  
"2:FAX NUMBER"  
66  
 
   
SPECIAL FUNCTIONS  
Follow these steps to use the fax transfer function:  
Press the [MENU] key.  
1
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "0:RX DATA TRANSFER"  
)
2
appears, and then press the [OK] key.  
Selection  
"0:RX DATA TRANSFER"  
Press the [ ] key ( ) or [ ] key (  
until "1:DATA TRANSFER" appears,  
and then press the [OK] key.  
)
3
Selection  
"1:DATA TRANSFER"  
5
Press the [ ] key ( ) or [ ] key (  
until "1:YES" appears, and then press  
the [OK] key.  
)
4
Selection  
"1:YES"  
The received fax is transferred.  
To cancel the transfer, select "2:NO" and press the  
[OK] key.  
If "NOT STORED FW.#" appears:  
The transfer destination number has not been  
programmed. Program the number and then transfer  
the fax.  
If you set the data transfer mode, when data  
Note  
cannot be transferred because the other fax  
machine was busy, or when the error  
condition on your fax machine is corrected,  
the data does not print out. To print the data,  
turn off the power to the fax machine, then  
turn it on again.  
67  
 
 
TRANSMISSION RESERVATION  
When your fax is busy receiving an original or transmitting an original from memory, you can "reserve" a  
transmission by setting the original (either in the RSPF or on the document glass), reading it into memory, and  
entering the fax number. Once the current operation is completed, your fax will automatically dial the number and  
transmit the original saving you from having to wait.  
When Using the RSPF:  
When placing the Original on the Table:  
Confirm that there are no originals on  
Confirm that there are no original(s) in  
the RSPF, and open the RSPF.  
1
1
the document glass and that copying  
is not in progress, then gently close  
the RSPF.  
Place the original face down on the  
2
document glass. Align the original  
according to the original scale in the  
illustration below. (Line up the center  
of the edge of the original with the  
Adjust the original guides to the width  
of your original.  
2
(
) mark.)  
Original  
scale  
Place the original face up and push it  
gently into the RSPF. The top edge of  
the original should enter the fax first.  
3
mark  
Gently close the RSPF.  
3
Adjust the resolution  
and/or contrast settings if  
Original face up  
desired.  
Enter the number of the receiving  
4
machine using one of the following  
methods:  
• Press a Rapid key.  
When using the document glass, do not set  
original(s) in the RSPF.  
Note  
If you press a Rapid Key, the next step is not  
necessary.  
If needed, set the original size,  
resolution, and contrast. (See  
The number will be dialed once the current  
operation is completed, and transmission will  
begin once the connection is made.  
• Press the [SPEED/SEARCH] key and enter a  
Speed Dial number.  
4
5
Press the [START] key ( ) to scan  
the page into memory. If you have  
more than one original to read into  
memory, place the next page, and  
press the [START] key ( ) to read  
each page.  
• Enter a full number with the numeric keys.  
Press the [START] key ( ) if you  
entered a Speed Dial number or a full  
number.  
• The number will be dialed once the current  
operation is completed, and transmission will  
begin once the connection is made.  
5
Press the # key ( ).  
6
68  
 
   
BROADCASTING  
This function allows you to send the same original to as many as 100 different locations with just one operation.  
Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then  
automatically dialed in succession, and the original is transmitted to each location.  
beep  
Recipient A  
Your fax machine  
Fax received  
beep  
Faxes sent  
in order  
Recipient B  
Original is scanned  
into memory  
Select  
broadcast sending  
Fax received  
beep  
Recipient C  
Fax received  
Place the original face up and push it  
gently into the original feeder tray.  
Dial the numbers of the receiving  
machines using one or more of the  
following methods:  
• Press one or more Rapid keys.  
• Enter Speed Dial numbers with the numeric  
keys.  
1
2
3
5
Original face up  
• Press one or more Group keys.  
• Enter a number with the numeric keys.  
Press the [OK] key.  
4
5
Press the [BROADCAST] key.  
To enter another fax number, return to step 3.  
Adjust the resolution  
and/or contrast settings if  
desired.  
Press the [START] key ( ).  
Transmission will begin.  
Adjust the resolution and contrast settings  
after the [BROADCAST] key has been  
pressed.  
Note  
69  
 
 
SPECIAL FUNCTIONS  
Broadcasting using a Group key  
If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform  
the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UNDER  
Place the original face up and push it  
gently into the document feeder tray.  
1
Adjust the resolution  
and/or contrast settings if  
Original face up  
desired.  
Press the appropriate Group key.  
Transmission will begin.  
2
70  
 
 
POLLING  
Polling allows you to request another fax machine to send an original to your fax machine. In other words, the  
receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both  
poll and be polled by others.  
Serial polling can be used to poll multiple fax machines (maximum of 100) in a single operation.  
POLLING  
You can request that another fax machine send you the original that is set in that fax machine. You can perform a  
polling operation at a scheduled time. (See "TIMER OPERATIONS" (p.77))  
Polling fax  
beep  
Select polling  
Fax received  
sending  
Other fax memory  
polling  
memory  
Original is scanned  
into memory  
Original is set  
Polling is approved  
Follow these steps to use the polling function:  
Press the [MENU] key.  
Dial the number of the fax machine  
you want to poll using one of the  
following methods:  
5
1
3
• Press a Rapid Key.  
1,2,3,  
1,2,3,  
If you press a Rapid Key, the next step is not  
necessary.  
SP. FUNC  
• Press the [SPEED/SEARCH] key and enter a  
two-digit Speed Dial number.  
• Enter the fax number with the numeric keys.  
A group key can be pressed to perform  
serial polling. Fax reception will take place in  
the order that the destinations are stored in  
the Group Key.  
Press the [ ] key ( ) or [ ] key (  
until "8:POLLING MODE" appears,  
and then press the [OK] key.  
)
Note  
2
Selection  
Press the [START] key ( ).  
4
"8:POLLING MODE"  
71  
 
   
SPECIAL FUNCTIONS  
SERIAL POLLING  
You can poll several fax machines one at a time with a single serial polling operation.  
A maximum of 100 fax machines can be polled in one serial polling operation.  
memory  
Other fax A  
memory  
Original is scanned  
into memory  
Polling is approved  
sending  
Original is set  
polling  
Fax  
received  
beep  
beep  
Select serial polling  
Polling fax  
Fax received  
sending  
Next fax machine is polled  
memory  
Repeated for the  
next fax machine  
Other fax B  
memory  
Original is scanned  
into memory  
Polling is approved  
Original is set  
Follow these steps to use the serial polling function:  
Press the [MENU] key.  
Press the [OK] key.  
1
4
5
Repeat steps 3 and 4  
until all numbers have  
been entered. After  
entering the last number,  
go to step 5.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "9:SERIAL POLL MODE" appears,  
and then press the [OK] key.  
)
Press the [START] key ( ).  
2
Selection  
"9:SERIAL POLL MODE"  
Dial the number of the fax machine  
you want to poll using one of the  
following methods:  
3
• Press a Rapid Key or a Group Key.  
• Press the [SPEED/SEARCH] key and enter a  
two-digit Speed Dial number, and then press  
the [OK] key.  
• Enter a fax number with the numeric keys.  
72  
 
 
SPECIAL FUNCTIONS  
POLLING TRANSMISSION (MEMORY POLLING)  
This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax  
machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed  
To let other fax machines poll your fax machine, the original to be transmitted must be scanned into memory and the  
reception mode of your machine must be set to "Auto".  
You can select whether polling transmission will take place once or repeatedly. If once is selected, the original that  
was scanned into memory will be automatically deleted after polling transmission takes place. If repeated polling  
transmission is selected, the original will remain in memory until it is deleted.  
More than one original can be scanned into polling memory (all originals will transmitted when your machine is  
polled).  
Only one memory polling operation can be set up, and the polling machine must be capable of polling reception.  
The original(s) in polling memory will be transmitted when a fax machine calls your fax machine and requests polling  
transmission. Automatic fax reception is possible while your machine is on polling transmission standby.  
Your fax  
machine  
beep  
Select memory polling  
The original is read  
into memory  
Polling is  
approved  
Original is sent  
from memory  
polling  
Polling fax  
machine  
beep  
Select polling  
5
Original is received  
Setting up polling transmission:  
Place the original in the RSPF or on the document glass and perform the following steps:  
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
to select the number of times polling  
)
1
3
transmission will take place and press  
the [OK] key.  
1,2,3,  
1,2,3,  
SP. FUNC  
"1:1 TIME" or  
"2:REPEAT" can be  
selected as the number  
1,2,3,  
1,2,3,  
SP. FUNC  
of polling operations  
allowed.  
Press the [ ] key ( ) or [ ] key (  
until "7:MEMORY POLL MODE"  
)
2
appears, and then press the [OK] key.  
Press the [START] key ( ).  
4
Selection  
"7:MEMORY POLL MODE"  
73  
 
     
SPECIAL FUNCTIONS  
Adding a original to polling memory:  
Deleting originals from polling memory:  
Use this procedure to add an original to another  
original that has already been scanned into polling  
memory. Place the original in the RSPF or on the  
document glass and follow the steps below.  
Follow the steps below to delete originals that have  
been scanned into polling memory.  
Press the [MENU] key.  
Press the [MENU] key.  
1
1
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "7:MEMORY POLL MODE"  
)
Press the [ ] key ( ) or [ ] key (  
until "7:MEMORY POLL MODE"  
)
2
2
appears, and then press the [OK] key.  
appears, and then press the [OK] key.  
Selection  
Selection  
"7:MEMORY POLL MODE"  
"7:MEMORY POLL MODE"  
Press the [ ] key ( ) or [ ] key (  
until "1:SET" appears, and then press  
the [OK] key.  
)
Press the [ ] key ( ) or [ ] key (  
until "2:CLEAR" appears, and then  
press the [OK] key.  
)
3
3
Selection  
Selection  
"1:SET"  
"2:CLEAR"  
Press the [ ] key ( ) or [ ] key (  
to select the number of times polling  
)
Press the [START] key ( ).  
4
4
transmission will take place and press  
the [OK] key.  
"1:1 TIME" or  
"2:REPEAT" can be  
selected as the number  
1,2,3,  
1,2,3,  
SP. FUNC  
of polling operations  
allowed.  
Press the [START] key ( ).  
5
74  
 
SPECIAL FUNCTIONS  
RESTRICTING POLLING MACHINES (POLLING SECURITY)  
If you wish to allow only specified fax machines to poll your fax machine, enable polling security and program the fax  
numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when  
the fax number of the polling machine matches one of the fax numbers that have been programmed in your machine.  
Up to 10 passcode numbers (fax numbers of machines that are allowed to poll your machine) can be programmed.  
To enable polling security and program passcode numbers, see "Programming/deleting passcode numbers:" on page 76.  
[Preparation]  
[When polling]  
Polling fax  
beep  
Enter the fax number  
for your fax machine  
Select polling or serial polling  
Fax is received  
polling  
sending  
numbers  
match  
Entered fax  
number  
Permitted fax  
number  
Enter the fax number of  
fax machines you want  
to allow to poll your fax  
machine  
These two numbers are compared  
polling allowed  
Fax being  
polled  
[Preparation]  
Follow these steps to enable polling security:  
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON".  
)
1
4
5
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"1:ON"  
To turn off polling security, select "2:OFF".  
Press the [OK] key.  
5
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
2
1,2,3,  
1,2,3,  
SP. FUNC  
Selection  
"4:USER PROGRAM"  
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
until "12:SECURITY SELECT"  
6
3
Press the [MENU] key to  
exit.  
appears, and then press the [OK] key.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"11:SECURITY SELECT"  
75  
 
       
SPECIAL FUNCTIONS  
Programming/deleting passcode numbers:  
Press the [MENU] key.  
Enter the passcode (fax number of the  
machine to be allowed to poll your  
machine) with the numeric keys and  
press the [OK] key.  
1
6
7
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "2:ENTRY MODE" appears, and  
then press the [OK] key.  
)
)
2
Press the [MENU] key.  
Selection  
Press the [MENU] key to  
exit.  
"2:ENTRY MODE"  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:PASSCODE # MODE"  
3
appears, and then press the [OK] key.  
Selection  
"4:PASSCODE # MODE"  
Press the [ ] key ( ) or [ ] key (  
to select "1:SET" and press the [OK]  
key.  
)
4
Selection  
"1:SET"  
To delete a passcode number:  
Select "2:CLEAR" and press the [OK] key.  
Enter a two-digit number that will be  
used to identify the passcode number  
and press the [OK] key.  
5
To delete a passcode  
number:  
Enter the two-digit  
number that identifies the  
passcode number and  
press the [OK] key. The  
passcode is deleted.  
76  
 
   
TIMER OPERATIONS  
The timer function allows you to set a transmission or polling operation to be performed automatically at a time you  
specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will  
be performed can be specified up to a week in advance.  
You can use this function, for example, to take advantage of lower night time telephone rates without having to be  
there when the operation is performed.  
For a timer transmission, scan the original into memory when you set the transmission. Scanning the original into  
memory is convenient because you do not have to worry about original mix-ups or forgetting to load the original.  
If the memory becomes full while the original is being scanned, "MEMORY FULL" will appear in the display.  
• Press the [START] key (  
) to transmit the pages that have been stored up to that point in memory.  
• Press the [CLEAR ALL] key ( ) to cancel the entire transmission.  
Your fax machine  
Recipient  
beep  
The scheduled  
time arrives  
• Select the recipient  
-sending method  
-time  
• Select transmission  
settings  
Transmission  
/reception  
Transmission begins  
Setting up a timer transmission job:  
Press the [MENU] key.  
Enter the time at which transmission  
will take place with the numeric keys.  
1
4
5
5
Enter two digits for the  
hour and two digits for  
the minute.  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "1:TIMER MODE" appears, and  
then press the [OK] key.  
)
)
Press the [ ] key ( ) or [ ] key (  
to select "AM" or "PM" and press the  
[OK] key.  
)
2
Selection  
1,2,3,  
1,2,3,  
"1:TIMER MODE"  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
to select "1:SET".  
3
Selection  
"1:SET"  
To cancel a timer operation, select "2:CLEAR".  
77  
 
     
SPECIAL FUNCTIONS  
Press the [ ] key ( ) or [ ] key (  
to select the day of the week and  
press the [OK] key.  
)
Enter the fax number of the other  
machine using one of the following  
methods:  
6
9
• Press a Rapid key.  
• Enter a Speed Dial number with the numeric  
keys.  
1,2,3,  
1,2,3,  
SP. FUNC  
• Enter the fax number with the numeric keys.  
Press the [START] key ( ).  
10  
Press the [OK] key.  
7
Press the [ ] key ( ) or [ ] key (  
to select the transmission mode and  
press the [OK] key.  
)
8
The selections are as  
follows:  
1:SEND MODE  
1,2,3,  
1,2,3,  
SP. FUNC  
2:BROADCAST MODE  
3:POLLING MODE  
4:SERIAL POLL MODE  
CANCELING A TIMER TRANSMISSION JOB  
After a timer transmission job is set up, the job goes on standby until the specified time of transmission. If necessary,  
the MEMORY STATUS function can be used to cancel a timer transmission job that is on standby ("CANCELING  
78  
 
 
ANTI JUNK FAX  
You can avoid wasting fax paper by using the Anti Junk Fax function. This function blocks reception of faxes from up  
to ten specified parties.  
To turn the Anti Junk Fax feature on and off, use the following procedure:  
Press the [MENU] key.  
1
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "5:ANTI JUNK FAX" appears, and  
then press the [OK] key.  
)
2
Selection  
"5:ANTI JUNK FAX"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ANTI JUNK SELECT" and  
press the [OK] key.  
)
3
5
Selection  
"1:ANTI JUNK SELECT"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" or "2:OFF" and press  
the [OK] key.  
)
4
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [MENU] key.  
5
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
SP. FUNC  
79  
 
   
SPECIAL FUNCTIONS  
To store junk fax numbers, use the following procedure:  
Press the [MENU] key.  
Enter a two-digit number from 01 to 10  
that will identify the anti junk number  
and press the [OK] key.  
1
5
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "5:ANTI JUNK FAX" appears, and  
then press the [OK] key.  
)
2
If you enter a two-digit number that already  
has a fax number stored, "xx  
Note  
STORED:CHANGE?" will appear. To  
Selection  
change the fax number that has been stored  
under that 2-digit number, press the [  
]
key ( ) or [ ] key ( ) to select "YES",  
press the [OK] key, and enter the new fax  
number.  
"5:ANTI JUNK FAX"  
Press the [ ] key ( ) or [ ] key (  
to select "2:JUNK FAX #" and press  
the [OK] key.  
)
)
3
Enter the fax number with the numeric  
keys and press the [OK] key.  
6
7
Selection  
"2:JUNK FAX #"  
Press the [ ] key ( ) or [ ] key (  
to select "1:SET" and press the [OK]  
key.  
4
Press the [MENU] key.  
If you wish to store  
another fax number,  
return to step 5.  
Selection  
"1:SET"  
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [MENU] key to  
exit.  
80  
 
 
SPECIAL FUNCTIONS  
To clear junk fax numbers, use the following procedure:  
Press the [MENU] key.  
Press the [OK] key.  
1
6
7
If you wish to store  
another fax number,  
return to step 5.  
1,2,3,  
1,2,3,  
1,2,3,  
1,2,3,  
SP. FUNC  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "5:ANTI JUNK FAX" appears, and  
then press the [OK] key.  
)
2
Press the [MENU] key.  
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"5:ANTI JUNK FAX"  
Press the [ ] key ( ) or [ ] key (  
to select "2:JUNK FAX #" and press  
the [OK] key.  
)
)
3
Selection  
"2:JUNK FAX #"  
5
Press the [ ] key ( ) or [ ] key (  
to select "2:CLEAR" and press the  
[OK] key.  
4
Selection  
"2:CLEAR"  
Press the numeric keys to enter the  
5
two-digit number (01 to 10) that  
identifies the fax number you wish to  
delete.  
81  
 
OPERATION IN COPY, PRINTER,  
SCANNER, AND FAX MODES  
Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode,  
scanner mode, and fax mode.  
Copy  
Printer  
Scanner  
Fax  
Extension  
phone  
Copying Printing  
Scanning  
from a  
Scanning Transmis- Reception  
from a  
Modes  
sion  
machine  
computer  
Copy  
Key entry  
Yes  
Yes  
No  
No  
No  
Yes  
No  
Yes*1  
Yes*1  
Yes  
Yes  
Yes*2  
Yes*2  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
No  
During copying  
Printing  
Printer  
Yes  
No  
No  
No  
Yes  
Yes  
Scanner  
During scanning  
Key entry  
Yes  
Yes  
Yes  
Yes*1  
Yes  
Fax  
transmission  
No  
No  
Yes  
No  
Yes  
During direct  
transmission  
No  
During scanning  
No  
Yes  
Yes  
No  
No  
Yes*1  
No*3  
Yes*4  
No  
Yes  
No  
During memory  
transmission  
Yes  
Yes  
Yes  
Fax reception  
During manual  
reception  
Yes  
Yes  
Yes  
Yes  
No  
No  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
No*3  
Yes  
No  
Yes  
No  
During printing  
of a received fax  
Yes*2  
No  
During memory  
reception  
Yes  
Yes  
No*3  
No*3  
Extension phone  
*1 Direct transmission and scanning are not possible.  
*2 Manual reception and printing of a received fax are not possible.  
*3 Only scanning is possible.  
*4 Manual reception is not possible.  
82  
 
 
Chapter 6  
TROUBLESHOOTING  
6
PRINTING OUT REPORTS  
The machine is capable of printing a range of reports on faxing activities as well as various settings you have made.  
The reports are described below.  
1. TIMER LIST:  
You can print a list of timer or dual access operations that are currently set.  
P. 01  
TIMER LIST  
10-SEP-FRI 200X 06:30  
TIMER MODE  
FILE RESERVED  
TYPE  
RES. MSG BOX PAGES CVR.  
RECEIVER  
01  
02  
03  
04  
05  
06  
07  
MON 12:12  
XXXXXXXXX  
XXXXXXXXX  
XXXXXXXXX  
XXXXXXXXX  
XXXXXXXXX  
XXXXXXXXX  
XXXXXXXXX  
XXX  
X
X
X
X
XXX  
XXX  
XXX  
XXX  
XXX  
XXX  
XXX  
XXX XXX XXX  
XXX XXX XXX  
XXX XXX XXX  
XXX XXX XXX  
XXX XXX XXX  
XXX XXX XXX  
XXX XXX XXX  
XX:XX XXX  
XX:XX XXX  
XX:XX XXX  
XX:XX XXX  
XX:XX XXX  
XX:XX XXX  
XXX  
X
XX  
XX  
XXX  
XXX  
XXX  
X
MEMORY TX  
FILE  
XXX  
TYPE  
TYPE  
RES. MSG BOX PAGES CVR.  
RECEIVER  
XXXXXX  
XXXXXX  
XXX  
X
XX  
X
X
XX  
XX  
XXX  
XXX  
X
X
REMOTE TX  
#
RES. MSG  
PAGES CVR.  
TIMES  
1
XXXX  
XXXX  
X
X
XXXX  
2. ACTIVITY REPORT:  
You can print out a list of faxes sent and received as well as the sender or recipient and the time of the  
operation, etc.  
P.01  
ACTIVITY REPORT (SEND)  
10-SEP- FRI 200X 06:30  
#
DATE START TIME  
RECEIVER  
COM.TIME PAGES  
TYPE/NOTE  
FILE  
XXX  
XX  
10-SEP  
XX:XX  
XX  
X:XX:XX  
XX  
XXXXXXX  
XXXXX  
X:XX:XX  
X:XX:XX  
XX  
XX  
TOTAL  
GRAND TOTAL  
3. TELEPHONE # LIST:  
You can print out a list of number stored in rapid dialing and speed dialing.  
P. 01  
TELEPHONE # LIST  
10-SEP- FRI 200X 06:30  
RAPID/SPEED #  
RXX  
RECEIVER'S FAX #  
INTL TX SET RECEIVER'S NAME  
XXXXXXXXXXXXXX  
XXXXXXXXXXXXXX  
XXXXXXXXXXXXXX  
XXXX  
XXXX  
XXXX  
XXXX  
XXXX  
XXXX  
XXXXXXXXXXXXXX  
XXXXXXXXXXXXXX  
XXXXXXXXXXXXXX  
RXX  
SXXX  
4. GROUP LIST:  
You can print out a list of group dialing numbers.  
P.01  
GROUP LIST  
FRI 10-SEP-200X 06:30  
#
GXX  
GROUP NAME  
XXXX  
RECEIVER  
RAPID  
SPEED  
#
#
:
:
XX  
XXX  
FAX  
SPEED  
FAX  
#
:
:
:
XXXXXXXXXXXXXXXXXXXXX  
XXX XXX  
GXX  
GXX  
XXXX  
XXXX  
#
#
XXXXXXX  
:
:
XXXXXXXX  
XXXXXX  
83  
 
           
TROUBLESHOOTING  
5. PASSCODE LIST:  
You can print a list of your fax information and polling security information.  
PASSCODE LIST  
10-SEP-FRI 200X 06:30  
POLL SECURITY  
SYSTEM  
ID  
XXXX  
XXXX  
01  
#
#
XXXX  
XXXX  
02  
03  
04  
05  
06  
07  
08  
09  
10  
PASSCODE  
#
01  
XXXXXXXXXX  
XXXXXXXXXX  
02  
03  
04  
05  
06  
07  
08  
09  
10  
SENDER'S NAME  
SENDER'S  
FW. STA. NAME  
FW. STATION  
XXXXXXXXXXXXXXXXXX  
XXXXXXXXXXXXXXXX  
XXXXXXXXXXXXXXXXXXXX  
XXXXXXXXXXXXXXXX  
#
#
6. JUNK FAX # LIST:  
Fax numbers designated as Anti Junk Fax numbers.  
JUNK FAX# LIST  
10-SEP-FRI 200X 06:30  
ANTI JUNK FAX  
#
#
01  
02  
10  
X
XXXXXXXXXX  
XXXXXXXXXXXXXXXXXXXX  
84  
 
   
TROUBLESHOOTING  
7. USER PROGRAM LIST:  
Currently activated USER PROGRAM settings.  
USER PROGRAM LIST  
10-SEP-FRI 200X 06:30  
MENU  
#
ITEM  
SETTING  
1
2
3
4
5
6
7
DOC. GLASS SIZE  
FIXED DOC. SIZE  
RESO. PRIORITY  
8.5x11  
8.5x11  
STANDARD  
02TIME(S)  
00TIME(S)  
OFF  
#OF RINGS AUTO RX  
#OF RINGS MANUAL RX  
AUTO LISTING  
PRINT SELECTION  
SEND  
RCV  
:
ERROR ONLY  
BD  
:
ALWAYS PRINTS  
ERROR ONLY  
:
NEVER PRINTS  
IMAGE  
:
8
RECALL TIMES (BUSY)  
RECALL TIMES (LINE ERROR)  
RECALL INTERVAL (BUSY)  
RECALL INTERVAL (LINE ERROR)  
SECURITY SELECTION  
FAX REMOTE NUMBER  
REMOTE RECEPTION  
FAX SIGNAL AUTO RECEIVE  
AUTO RCV REDUCE  
02TIME(S)  
01TIME(S)  
03MIN.  
01MIN.  
ON  
9
10  
11  
12  
13  
14  
15  
16  
17  
18  
19  
20  
21  
5
ON  
ON  
ON  
BEEP LENGTH  
3SEC  
MIDDLE  
OFF  
RINGER VOLUME  
BEEPER VOLUME  
INDEX PRINT  
OFF  
DATE&TIME FORMAT SET  
TIME  
DATE  
OFF  
:
12HOUR  
:
MMDDYYYY  
22  
23  
PBX SETTING  
2-SIDED RX  
OFF  
Use the following procedure to print out reports:  
Press the [REPORT] key.  
Press the [OK] key.  
1
3
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [REPORT] key to select the  
report that you wish to print.  
2
6
85  
 
 
TROUBLESHOOTING  
ACTIVITY REPORT AUTO LISTING  
This setting is used to automatically print the Activity Report for transmissions and receptions. The Activity Report  
will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once  
information on 50 transmissions/receptions accumulates, the oldest transaction is deleted each time a new  
transaction takes place.  
Press the [MENU] key.  
1
1,2,3,  
1,2,3,  
SP. FUNC  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
2
Selection  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "6:AUTO LISTING" appears, and  
then press the [OK] key.  
3
Selection  
"6:AUTO LISTING"  
Press the [ ] key ( ) or [ ] key (  
to select "1:ON" and press the [OK]  
key.  
)
4
Selection  
"1:ON"  
To disable automatic printing, select "2:OFF" and  
press the [OK] key.  
Press the [MENU] key.  
5
Press the [MENU] key to  
exit.  
1,2,3,  
1,2,3,  
SP. FUNC  
86  
 
 
TROUBLESHOOTING  
PRINTING TRANSACTION REPORTS  
The machine can be set to print a transaction report after each transmission, reception, and/or error. The printing  
condition can be selected separately for three types of transaction reports: "TRANSMISSION LIST", "BROADCAST  
LIST", and "RECEPTION LIST". For each type of report, select one of the following printing conditions:  
"ALWAYS PRINTS" ...After each transmission, reception, or error.  
"ERROR ONLY".........After an error only.  
"NEVER PRINTS"......Never prints.  
Note  
Part of the transmitted fax can be printed on the transaction report (IMAGE MEM. PRINT setting).  
To set the machine to print transaction reports, follow these steps:  
Press the [MENU] key.  
Press the [ ] key ( ) or [ ] key (  
to select the printing condition and  
press the [OK] key.  
)
1
5
The selections are as  
follows:  
1,2,3,  
1,2,3,  
SP. FUNC  
1:ALWAYS PRINTS  
1,2,3,  
1,2,3,  
SP. FUNC  
2:ERROR ONLY  
3:NEVER PRINTS  
Press the [ ] key ( ) or [ ] key (  
until "4:USER PROGRAM" appears,  
and then press the [OK] key.  
)
)
)
2
Press the [MENU] key.  
6
Press the [MENU] key to  
exit.  
Selection  
1,2,3,  
1,2,3,  
SP. FUNC  
"4:USER PROGRAM"  
Press the [ ] key ( ) or [ ] key (  
until "7:PRINT SELECTION" appears,  
and then press the [OK] key.  
3
6
Selection  
"7:PRINT SELECTION"  
Press the [ ] key ( ) or [ ] key (  
to select the type of transaction report  
and press the [OK] key.  
4
The selections are as  
follows:  
1:TRANSMISSION  
1,2,3,  
1,2,3,  
SP. FUNC  
2:BROADCAST  
3:RECEPTION  
4:IMAGE MEM. PRINT  
4: IMAGE MEM. PRINT" can be enabled to have part  
of the transmitted fax printed on the transaction report.  
87  
 
   
TROUBLESHOOTING  
Problem  
Cause and solution  
Page  
The telephone line cord is not correctly connected to the  
machine and the wall telephone jack.  
Dialing cannot be done.  
Make sure the telephone line cord is securely connected.  
The receiving machine is out of paper.  
Check with the operator of the receiving machine.  
-
-
The receiving machine does not support the G3 standard.  
Check with the operator of the receiving machine.  
No transmission takes place.  
An error is displayed.  
Check the display of the machine.  
If a blank sheet of paper is output together with a normally  
received fax, the machine's paper size setting may be different  
from the size of paper actually loaded in the machine.  
Make sure that the paper size setting matches the size of paper  
loaded in the machine.  
Nothing is printed at the  
receiving end.  
-
Noise on the line may cause a distorted image. Try sending the  
fax again, or make a copy on your machine and see if the copy  
is distorted.  
If the image is still distorted, consult the retailer or dealer where  
you bought the machine.  
A distorted image is received at  
the other end.  
The transmitting machine may be using a light contrast setting.  
Ask the operator of the transmitting machine to send the fax using  
a darker contrast setting.  
The received original is faint.  
Received images are distorted.  
-
-
Noise on the line may cause a distorted image.  
Ask the operator of the transmitting machine to send the fax  
again.  
Operation  
Manual  
(for general  
information)  
The TD cartridge may be running out of toner.  
Replace the TD cartridge.  
If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above, please  
contact your SHARP dealer.  
Note  
88  
 
 
MESSAGES AND SIGNALS  
DISPLAY MESSAGES  
Message  
Cause and remedy  
Page  
FRONT OR SIDE COVER OPEN. The cover is open. Close the cover.  
CLOSE COVERS.  
See the  
OPERATION  
MANUAL  
CLOSE THE SPF/RSPF COVER. The RSPF cover is open. Close the RSPF cover.  
CLEAR PAPER JAM.  
SPF/RSPF JAM.  
MEMORY FULL  
A paper misfeed has occurred. Remove the misfeed as  
explained in "MISFEED REMOVAL". (See the OPERATION  
MANUAL (for general information).)  
(for general  
information)  
The memory is full.  
The setting for the printing paper size is incorrect. Set it  
correctly. In the area labeled "XXX," "8.5x11" "8.5x14" or "A4"  
will appear.  
LOAD XXX PAPER  
INTO TRAY 1  
Paper tray is not set to the appropriate paper size. Change the  
paper size setting of the paper tray to the size indicated in the  
message, and load that size of paper in the paper tray.  
"8.5x11", "8.5x14", or "A4" will appear in "XXX" in the  
message.  
NO XXX SIZE TRAY  
CHANGE TRAY SETTING  
-
AUDIBLE SIGNALS  
Sound Type  
Continuous tone  
Continuous tone  
Duration  
Meaning  
3 seconds  
1 second  
Indicates the end of transmission, reception, or line error.  
Warning tone  
6
89  
 
       
Chapter 7  
APPENDIX  
7
SPECIFICATIONS  
Applicable telephone line  
Public switched telephone network  
Compression method  
MH, MR, MMR, JBIG  
Super G3, G3 (the machine can only send faxes to and receive faxes from  
machines that support G3 or Super G3)  
Transmission modes  
Scanning method  
CCD flatbed scanning  
8 x 3.85 lines/mm (Standard)  
8 x 7.7 lines/mm (Fine, Fine + Halftone)  
8 x 15.4 lines/mm (Super Fine, Super Fine + Halftone)  
Scanning resolution  
(supports ITU-T standards)  
Recording method  
Transmission speed  
Laser, electrostatic charge method  
33.6 kbps  
2.4 kbps Automatic fallback  
Approx. 2 seconds (Super G3 mode / 33.6 kbps, JBIG),  
Approx. 6 seconds (G3 ECM mode / 14.4 kbps, JBIG)  
Transmission time  
Paper size  
A4  
Effective recording width  
Transmittable original size  
A4 max. (A4 printing)  
When using the RSPF  
Maximum  
One-sided original: 216 mm x 500 mm  
Two-sided original: 216 mm x 356 mm  
Minimum  
216 mm x 140 mm  
When using the document glass  
Maximum A4  
Effective scanning width  
Halftone transmission  
A4 maximum  
256 levels  
Contrast (exposure) adjustment  
Light, Medium, Dark  
Extension telephone connection Possible (1 telephone)  
Combined total of 18 One-Touch Dial and Group keys; 100 Speed Dial  
numbers; redialing (automatic)  
Auto dialing  
Timer transmission  
Yes  
Automatic document feeding  
Memory capacity  
Yes (50 pages)  
2 MB  
Error Correction Mode(ECM)  
Yes  
* As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification  
changes for product improvement without prior notice. The performance specification figures indicated are  
nominal values of production machines. There may be some deviations from these values in individual machines.  
90  
 
   
INDEX  
A
F
Alarm beeps  
Fax setup  
-
Date and time.................................................. 22  
Automatic dialing  
B
C
Clear numbers  
H
Connecting  
-
Telephone line cord ......................................... 11  
I
L
D
Dialing  
M
-
Search.............................................................. 59  
O
Optional transmission settings  
E
-
Original size .................................................... 52  
P
Paper output tray.................................................... 13  
Paper output tray extension ................................... 13  
PC modem ............................................................. 36  
Power switch.......................................................... 13  
Q
91  
 
 
R
-
-
Receive reduce................................................ 63  
Two-sided reception......................................... 62  
Reception mode  
-
-
Reports  
-
S
Storing numbers  
T
Transmission mode  
92  
 
INDEX BY PURPOSE  
Fax setup  
Storing/settings  
Connecting the telephone line cord......................... 11  
Setting the date and time ........................................ 22  
Clear numbers  
Original size ........................................................... 52  
Storing numbers  
-
Faxes, sending and receiving  
Dialing  
-
Optional reception settings .............................. 62  
Sending originals  
Special functions  
93  
 
AL-2060  
SHARP MANUFACTURING FRANCE S.A.  
Route de Bollwiller - SOULTZ  
68503 GUEBWILLER CEDEX FRANCE  
AL-2060_v1  
 

Sentry Industries Universal Remote 0 80068 65030 0 User Manual
Sharp Cash Register ER A320 User Manual
SMSC Switch USB2502 User Manual
SnapGear Network Router 178 User Manual
Snapper Air Cleaner 31F700 User Manual
Sony Digital Camera XC ES50 50CE User Manual
Sony Personal Computer VPCYB SERIES User Manual
Spalding Fitness Equipment M415571 User Manual
Sterling Marine Instruments S 8418 User Manual
SV Sound Car Speaker PB12 ISD V User Manual